Protocol Specialist, ACT - Yorktown Systems Group

Summary:

Yorktown Systems Group is seeking a Protocol Specialist to provide support to the NATO Allied Command Transformation (ACT) program. The main objectives of the ACT are to provide appropriate support to NATO missions and operations; lead NATO military transformation; improve relationships, interaction and practical cooperation with partners, nations and international organizations.

Specific duties may include, but are not limited to:  

• Acting as focal liaison point with Local Authorities.
• Developing and maintaining the VIP database.
• Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT.
• Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits.
• Preparing and executing an effective and comprehensive DV program. Responsible for creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details.
• Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette.
• Supporting the execution of numerous National Day Flag Raising Ceremonies, including coordination of Marine Corps and Band support, guests of honor, gifts, and various other details.
• Maintaining alphabetical biography books of NATO officials and all DVs.
• Serve as SME on all matters regarding protocol planning software applications inside the Protocol Branch and for events in support of HQ SACT mission requirements.

Required Qualifications:

• College degree or similar national academic qualification is required. Five (5) years of equivalent military or professional experience in a protocol or similar environment can be used as a substitute(s) for a university degree. 
• Experience in an international military or governmental agency protocol environment.
• Experience on major joint or international military staff that includes planning of high-level events such as: Conferences, Exercises, Seminars, Ceremonies and high-level visits (Preferably within NATO).
• Familiarity with NATO Protocol standards.
• Excellent organizational and communication skills.
• Experience in managing complex schedules.
• Experience in Management of electronic registration using CVent.
• Experience in Management of protocol software i.e. SocialTables.
• Experience in Management of electronic seating plan drawing tools i.e. Autocad.
• Experience on Database managing tools (Microsoft Access).

Special Requirements:

• External of NATO Protocol Course Certificate desired.
• Ability to work independently, proactively, and resourcefully on several tasks at one time with minimum supervision.
• Present a mature, professional appearance; interact well with others in International environment.
• Advanced knowledge of word processing, spreadsheet, project management, and graphics software.
• Protocol Officer Course or equivalent formal training.
• Portfolio, Program and Project management (P3) course is desirable.
• Previous experience working with Flag/General Officers or equivalent is desirable.
• Foreign Language proficiency, particularly French is desirable.
• Fluent in English (written and Oral).
• Ability to work outside of normal working hours to include weekends and evenings, often on short notice.
• Attendance at the NATO Protocol Course, NATO School of Oberammergau is mandatory in the first six months.

Clearance:  Valid NATO SECRET security clearance or active SECRET security clearance issued by a national authority.

Location:  Norfolk, VA

Travel:  Some travel may be required.