Provider Recruitment Coordinator - Oklahoma Heart Institute Administration

Hillcrest HealthCare System (HHS) is a comprehensive health system providing quality healthcare in northeastern Oklahoma, with the system’s flagship hospital, Hillcrest Medical Center, located in Tulsa. Additionally, HHS is comprised of Bailey Medical Center, Hillcrest Hospital Claremore, Hillcrest Hospital Cushing, Hillcrest Hospital Henryetta, Hillcrest Hospital Pryor, Hillcrest Hospital South, Tulsa Spine & Specialty Hospital, Oklahoma Heart Institute and Utica Park Clinic. HHS has 1,180 licensed beds and an expansive network of clinics

Ardent Health Services owns and operates Hillcrest HealthCare System. Based in Nashville, Tennessee, Ardent Health Services includes 30 hospitals and more than 200 sites of care.

POSITION SUMMARY 

The Provider Recruitment Coordinator supports the growth of the Hillcrest Healthcare system by assisting the Director of Provider Recruitment with the logistics of the recruitment process to result in the successful placement of provider candidates.

• Develops and maintains working knowledge of the health system and regional communities in order to assist with candidate inquiries.
• Works with the director of provider recruitment and administrative directors to create profiles of open positions and develop practice opportunity descriptions.
• Maintains data regarding the status of positions throughout the division, and active candidates within the database.
• Assist the director of provider recruitment with the candidate interview process, as needed to include telephone coordination and confirmation with both the candidate and the team.
• Assembles and distributes all collateral materials for provider recruitment.
• Assists the director of provider recruitment with the facilitation of the site visit for the physician/ advanced practice provider candidate and their spouse/significant other. This may include but is not limited to making arrangements for travel, lodging, meals, welcome gift, developing itineraries for physician and spouse/significant other and providing transportation, as needed.
• Works with the director of provider recruitment to assist the marketing, regional development team to fully develop a high impact, local physician website. Assists in the design, order, stocking of physician recruitment literature, packets, and brochures, as needed.
• Assists with the documentation required in terms of onboarding for the completion of the credentialing process, as needed. This may include but is not limited to references, background check, license verification and other screening as needed.
• Assists with candidate reimbursement process for incidental expenses incurred by candidate or spouse.
• Assist with the physician relocation, as needed.
• Continually develops and improves upon processes, procedures, policies and techniques to recruit providers. Maintains up to date knowledge and compliance with federal and state fair employment laws and guidelines. 
• Participates in other duties and responsibilities as assigned in order to recruit and retain providers.
• Establishes high range work objectives, personally tracks and reports on performance.

Required Education and Experience:

• Related experience in the field is preferred.
• Previous experience in the healthcare, sales, marketing, or recruitment is preferred.

Knowledge, Skills, and Abilities:

• Demonstrated marketing and public relations skills with the ability to communicate clearly and professionally to present practice opportunities in a positive manner.
• Excellent verbal and written communication skills, including superior grammar and proofreading skills.
• Excellent interpersonal skills with the ability to engage at all levels of the organization. Demonstrate a professional and adaptable demeanor with internal and external clients, including administrators, providers, peers, and support staff.
• Exhibit a high energy level, and demonstrate the ability to work as a team, with flexibility in work habits to schedule and meet the needs of the medical staff.
• Proven track record of excellent customer service skills.
• Ability to multi-task, planning and prioritizing a large volume of detail-oriented work in accordance with changing deadlines.
• Ability to work with minimum supervision, set priorities, and follow through to accomplish results.
• Strong computer technology skills including, but not limited to, Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to conduct internal research in an efficient, productive manner.