Purchaser and Materials Management Specialist at UC Davis

UC Davis

Purchaser and Materials Management Specialist

Salary or Pay Range: $28.49/hr. - $40.83/hr. (Dept. budgeted range: $28.49/hr. - $32.74/hr. Commensurate with experience)

Under general supervision of the Business Officer, provide complex purchasing, inventory management, accounts payable, and other Business Office support. With minimal direction, identify customer needs, select cost effective stock, initiate purchase requests, obtain competitive cost quotes, identify vendors, secure appropriate approvals, and ensure that purchase requests adhere to University policies and procedures. Oversee the day-to-day activities of the CAHFS Davis Storeroom including purchasing, receiving, delivering, and stocking supplies. Manage and reconcile inventory and pricing using Atrex inventory control system, conduct physical inventory audits, and oversee assigned programs including the CAHFS’ tax free alcohol, PPE, and gas cylinder programs. Serve as primary backup for CAHFS Davis Purchasing Coordinator and provide general Business Office backup support as needed.

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Experience independently performing purchasing activities including but not limited to preparing acquisition documents via automated systems, reviewing purchasing documents for accuracy, reconciling packing slips and invoices, obtaining cost comparison information, interpreting the terms and conditions of contracts, and maintaining records.

• Experience using inventory management systems, stocking, receiving, auditing stock, and determining appropriate/managing supply levels in a high-volume warehouse or storeroom environment to maintain adequate supplies for customers.

• Experience to develop and maintain ongoing effective relationships with vendors, campus units and departmental employees; to exercise tact and diplomacy in interacting with others to secure necessary information and cooperation.

• Analytical problem solving and decision-making skills to define and resolve problems and implement solutions. Mathematical skills to perform purchasing, bookkeeping/accounting, and inventory control processes.

• Skills to adhere to the highest standards of ethics and confidentiality in all matters. Interpersonal, oral and written communication skills to interact effectively with staff to resolve problems/discrepancies.

• Skills to organize and prioritize workload and customer requests.

• Skills to follow established safety protocols and safe working practices.

Preferred Qualifications

• Experience using computerized inventory, bar coding, purchasing, and accounting systems, word processing and spreadsheet software.

• Experience performing Accounts Payable functions and arranging/processing Travel and Entertainment claims.

• Experience purchasing, storing, and/or dispensing alcohol, controlled substances, and/or gas cylinders or knowledge of laboratory products.

• Knowledge of University policies and procedures pertaining to EHS, safety standards and regulations, purchasing policies and procedures applicable federal/state regulations, guidelines and procedures.

Key Responsibilities

• 40% - PURCHASING

• 40% - MATERIAL MANAGEMENT

• 20% - ACCOUNTS PAYABLE/BUSINESS OFFICE BACKUP

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

To view full job description and submit an on-line application visit UC Davis Career Opportunities at

http://50.73.55.13/counter.php?id=289033

Job ID# 72036

The University of California, Davis is an Affirmative Action/Equal Opportunity Employer