Purchasing Agent at Tim Lewis Communities

Under general supervision of the Purchasing Manager, the Purchasing Agent solicits subcontractor's bids; base house and options, analyzes bids and selects the top candidates; negotiates pricing; collects, reviews, and processes contractual paperwork; resolves subcontractor issues; seeks out cost savings through value engineering; and sources and pre-qualifies new subcontractors.

Essential Duties and Responsibilities:

• Solicits subcontractor bids (base and options), analyzes bids, selects top candidates based on construction, customer service ratings, and pricing. Negotiates the pricing to meet Company budgets. Processes all contracts once awarded via DocuSign, track progress until returned. Saves completed contracts and ensures community subcontractor list is kept updated. 35%
• Maintain Vendor relationships, sources and pre-qualify new subcontractors including checking references. Resolves subcontractor issues, such as delay in product delivery, change in specifications, PO questions, or other modifications. 20%
• Work with Sales and Designers to create and maintain Options. Maintain community Browse Book. Prices and processes NSO's (Non-Standard Option) requests. 20%
• Analyze cost increases and negotiate best pricing. Process cost changes and update Estimating Worksheets. 15%
• Seeks out cost savings through value engineering—evaluates other products that provide the same quality at reduced prices and inputs information into spreadsheet. 5%
• Work with Purchasing Manager to maintain and update Purchasing Procedures. 5%

Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education and/or Experience:

High School (GED) plus 4 years related experience in the Homebuilding industry or similar trade required.

High level of organization, time management, and attention to detail to successfully meet deadlines.

Qualifications (Knowledge, Skills and/or Abilities):

Productivity: Meets productivity standards; strives to increase productivity without sacrificing quality and safety.

Problem Solving: Identifies and resolves problems in a timely manner; develops alternative solutions.

Quality: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

Customer Service: Responds promptly to customer needs; solicits customer feedback to improve service; meets commitments

Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification

Teamwork: Exhibits objectivity and openness to others' views; gives and welcomes feedback; supports others' efforts to succeed.

Ethics: Treats people with respect; keeps commitments; works with integrity and ethically; upholds organizational values.

Diversity: Promotes a harassment-free environment; shows respect and sensitivity for cultural differences.

Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration.

Safety: Observes safety procedures; reports potentially unsafe conditions; uses equipment and materials properly.

Analytical: Synthesizes complex or diverse information; collects and researches data; designs work flows and procedures

Project Management: Coordinates projects; communicates changes and progress; completes projects on time and budget.

Technical Skills: Strives to continuously build knowledge and skills; shares expertise with others.

Written Communication: Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively.

Cost Consciousness: Uses the Company's funds and resources appropriately; recommends cost-saving processes.

Business Acumen: Understands business implications of decisions; demonstrates knowledge of market and competition.

Judgment: Makes timely decisions, exhibits sound and accurate judgment.

Motivation: Demonstrates persistence and overcomes obstacles; measures self against standard of excellence.

Planning/Organizing: Manages time and prioritizes work to meet deadlines; able to multi-task with numerous interruptions.

Negotiation Skills: Effective written and verbal negotiation skills.

Mathematical Skills:

Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, and percent. Able to interpret bar graphs and pie charts.

Language Skills:

Read/Analyze/Interpret: Able to read, analyze, and interpret complex instructions, correspondence, policies, procedures, technical journals, financial reports, and legal documents.

Write: Able to write routine reports, correspondence, and e-mails.

Speak: Able to effectively present information and respond to questions in one-on-one and small group situations of customers, clients, and employees of the organization.

Computer Skills:

Microsoft Outlook: Open and reply to e-mails, open folders, set and reply to calendar appointments, and Teams meetings.

Software/Systems: - Intermediate to Advance Skills: Word and Excel. DocuSign.

Purchasing/Planning Software - BuildPro, Homefront, Sage preferred

Certificates, Licenses, Registrations:

Valid Drivers' License required with reliable automobile and valid insurance

Physical Demands:

Seldom stand, walk, stoop, kneel, crouch, or crawl.

Occasionally reach with hands and arms and lift up to 25 pounds.

Frequently sit, use hands, and talk or hear, and lift up to 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Normal Office Environment with moderate noise, such as computers and printers.

Some travel to field/construction job sites required with noise levels in alignment with a construction site.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Depends on Experience

Salary Range: $70,000 - $85,000

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