Purchasing Agent - Kele Companies
Tulsa, OK 74120
About the Job
A-tech (a Kele Company), a trusted source for the finest lines in factory and process automation for more than forty years, is in search of an Account Executive to join our team. By becoming part of the A-tech/Kele Companies team, you will be part of a prosperous and expanding business segment selling tangible products from world class manufacturers that improve results for our customers and our environment.
The Purchasing Agent compiles information and records to prepare purchase orders for procurement of material while performing best practices in fast paced purchasing environment. Serves as a liaison between the sales team and vendors by performing the following duties.
Essential Responsibilities:
- Searches inventory records and reports to determine if material on hand is sufficient in quantity
- Verifies quantities shown on Purchase Order Generator (or other reports involving inventory status)
- Coordinates and modifies purchase quantities with approval from applicable Purchasing Analyst
- Generates purchase orders and enters (via fax, mail, or verbally) orders with vendors
- Responds to sales inquiries concerning delivery, pricing, order status and expedites
- Calls vendors to answer routine questions from salespeople concerning updated delivery or pricing information
- Champion the liaison role between sales team and vendors
- Enters purchase orders for direct shipments to customers
- Monitors and verifies status of open purchase orders and open direct orders
- Proactively perform status checks on open purchase orders
- Reviews and enters delivery and pricing information from specified vendor acknowledgements received via fax, mail, or verbally
- Creates repeat files for new jobs and updates changes in current ones
- Confirms pricing information according to specified Purchasing parameters
- Enters transmittals to return merchandise to specified vendors in the event of over-shipments or incorrect shipments
- Special projects and additional purchasing duties as necessary
- Reviews Open Purchase Order Report, Past Due PO Report, Unscheduled PO Report, and Direct Order Report a minimum of one specific day a week and faxes or calls vendors for updated delivery information
- Confirms status of any order that was scheduled to ship within one week and has not been received
- Resolves packing list discrepancies within two work days
- Request invoices on direct orders shipped and not billed within one week
- Monitors status of assigned Top 700 items and ensures number of stock outs is less than 5% of assigned products
- Review individual and department performance measurements and strive to improve, while remaining flexible to change
- Researches problems with specified vendor packing lists including, but not limited to, incorrect quantities received, damaged goods, incorrect quantities entered on vendor order, etc.
- Communicates with vendor as requested by manager
Preferred Qualifications:
- Minimum of two years of related work experience
- Two to four years of undergraduate work, associate's degree or applicable certification
- Proficiency in Microsoft Office to include Word, Excel and Outlook. Ability to learn and use company software
- While performing the duties of this job, the employee is regularly required to talk or hear; use hands to finger, handle or feel; and reach with hands and arms. Manual dexterity to perform keyboarding functions is required. The employee is required to sit for long periods of time and is occasionally required to stand and walk. Required to lift up to 10 pounds. Requires close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Kele Companies offers all full-time associates the following benefits and perks:
- Medical, vision, and dental insurance
- HSA
- FSA (medical and dependent care)
- 401(k) with employer match up to 4% with immediate vesting
- Employer-paid short- and long-term disability coverage
- Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available
- Paid time off and paid holidays
- Tuition reimbursement
PI249958913
Source : Kele Companies