Purchasing Assistant - Omega Flex Inc

PURCHASING ASSISTANT

Since 1975, Omega Flex has been manufacturing and supplying quality engineered flexible metal hose products that meet demanding industrial, commercial, and residential applications. We are currently looking to hire a full time Purchasing Assistant to report to the Director of Purchasing.

Overview: Perform day-to-day purchasing functions in an accurate and timely manner to meet customer and quality requirements. Maintain cost structures and managing vendor performance for improvement. Ability to manage inventory levels to assure sufficient stock without excessive investments and to positively impact the organization's profitability. Be able to analyze and communicate changing market conditions, price trends, lead-time requirements, availability of materials, stock levels and forecasts. The Purchasing Assistant shall have overall responsibility for assisting the Director of Purchasing with all things purchasing related. We are looking for an individual who has experience in Purchasing, is detail oriented, and willing to learn on the job and potentially take on additional duties, as needed.

RESPONSIBILITIES:

• Perform daily purchasing functions
• Assist in maintaining stock levels company-wide
• Participate in continuous improvement initiatives on improving supply chain planning and execution
• Assist in tracking open orders, update procurement status and maintain reports.
• Work with accounting to resolve Supplier invoicing discrepancies.
• Contact Suppliers to resolve missed deliveries, short shipments.
• Expedite, manage and communicate order statuses and issues with Sales
• Adjust and solve problems with suppliers and review supplier invoices for proper pricing and terms.
• New supplier approval and setup.
• Follow the company's general purchasing policies and maintain a good relationship with suppliers and vendor representatives.
• Maintain product life cycle including item creation, pricing, stock status, primary supplier, ranking, etc.
• Advise management of any problem(s) with vendors or customers
• Manage assigned products and ensure that products turn at acceptable levels.
• Monthly reports and purchasing KPI's as established by the company.
• Processing purchase orders and release of "off blanket" orders.
• Researching vendors and costs.
• Assisting with contract maintenance/records of facility related issues and cell phones.
• Managing freight issues.
• Assisting in literature and printed materials as needed.
• Assisting with department projects and initiatives.
• General office duties as assigned by manager.

Qualifications:

• High school diploma
• Business degree or related field not needed but will be an asset.
• Intermediate computer skills, to include Microsoft Suite.
• Knowledgeable in purchasing operations.
• Organized - Develop, implement, evaluate and adjust plans to reach goals, while ensuring the optimal use of resources.

System Availability:

• Syspro
• Microsoft Office Applications
• Internet