Purchasing Assistant - Precious Moments
Itasca, IL
About the Job
Company Description
For more than 40 years Precious Moments has been devoted to making the world a kinder place by helping people share love. A timeless brand, with hand-painted porcelain figurines and ornaments as well as home deÌcor, baby gifts, and more, every Precious Moments design starts with an inspirational message and every product is thoughtfully designed. Precious Moments helps you celebrate everyday moments and commemorate special occasions, so you can turn your special moments into memories that will last a lifetime.
Role Description
Precious Moments is seeking a full time Purchasing Assistant to help support our growing business. Working under the direction of the Director of Supply Chain, this person will be responsible for the coordination and implementation of new product set up, recordkeeping, issuing purchase orders, product compliance, and logistics coordination. This is an in-office, onsite position in our Itasca, IL office.
Key Responsibilities include, but are not limited to:
Data review, entry & reporting:
- Acquire data from product development team and vendor for completion of new item setup
- Accurately enter data related to new item set up and purchase order issuance
- Assign items and UPC's and update line list as needed
Communication:
- Establish and maintain effective relationships with vendors
- Communicate clearly with suppliers to obtain quotes, confirm orders, track shipments and resolve issues related to purchase orders
- Cross-departmental collaboration and communication
Support Purchasing team:
- Issue purchase orders as directed
- Verify and check final costs and ship dates to meet customer requirement
- Compare purchasing related bills to rates sheets for accuracy
- Resolve PO discrepancies with receiving, accounting and vendor
- Expedite purchase orders as necessary and update information in system
- Maintain database, purchase records and related documentation for testing
- File documents, organize records, and generate weekly reports
QUALIFICATIONS
Education and/or Experience
- High School Diploma or general equivalency degree (GED) required. Associate degree or additional college preferred.
- At least 3 years of purchasing or supply chain experience required
- Prior experience in import purchasing and working with overseas vendors is preferred
- Strong understanding of supply chain procedures
Computer Skills:
- Proficient keyboard skills
- Intermediate knowledge of Windows/Microsoft Office Suite including PowerPoint with advanced Excel, (Experience with pivot tables, VLOOKUP, etc. is required.)
Communication Skills:
- Strong customer service focus
- Strong written and verbal communication
- Effective listening skills
- Exceptional attention to detail and organizational skills
Must be able to:
- Maintain professional relationship with internal and external customers.
- Maintain and update records accurately
- Prioritize workload to meet expectations of each project
- Handle confidential information.
- Be a self-starter, dependable, reliable and have a great work ethic
- Meet aggressive deadlines and juggle multiple priorities
- Work independently and within a team environment
- Have common sense approach to problem solving when all else fails
We offer a competitive salary, a generous benefit package, and a dynamic, fast-paced environment for the right candidate.
