Purchasing Assistant at WR Systems

Clearance Requirement: Active Clearance is NOT required to start

Travel Requirements: Negligible              

Location: Remote

SUMMARY: WR has an opportunity for a Purchasing Assistant to assist purchasing with purchase orders (PO) / Return Material Authorization (RMA) / Supplier relationships, international shipping, and assist with documentation.

Position responsibilities will include, but are not limited to the following:

·         Prepare and process Purchase Orders (PO) following established guidelines.

·         Coordinate and complete the full Return Material Authorization (RMA) process.

·         Perform vendor research and selection, as directed.

·         Maintain the Preferred Supplier List (PSL) and associated evaluations.

·         Process shipping Purchasing Requisitions (PRs) and overhead and zero dollar PRs.

·         Input transactions and updates into purchasing and/or accounting system.

·         Help to resolve issues with changes, returns, replacements, and credit arrangements.

·         Monitor past due items and discusses with requestors as necessary.

·         Provide sourcing assistance, as needed.

·         Assist with purchase order and shipping invoice reconciliation.

·         Assist with processing international shipping requests; monitors and replies to international shipping emails.

·         Process export filings, as requested.

·         Review internal processes and recommends updates.

• Keep accurate records and ensures maintenance of files and documents as required by WR’s Quality Management System (QMS).
• Support internal and external audits.

Candidates must possess the following knowledge, skills, and experience:

• High School Diploma or equivalent.
• One (1)+ years of related experience.

·         Basic knowledge in using Microsoft Office Suite.

·         Must possess the ability to perform the following:

o   Repetitive work according to set procedures.

o   Write concise, logical, and grammatically correct documentation.

o   Speak clearly and distinctly over the telephone.

o   Interact appropriately with colleagues, vendors, and customers for different purposes and in different contexts.

o   Work as part of a team or collaborate with colleagues.

o   Accept constructive feedback to improve performance and/or work product.

o   Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

·         Work requires strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

·         Must be able to work in a fast-paced environment.

The selected candidate will be required to pass a pre-employment third-party background check which may include verification of any of the following: Employment history; Education and/or certifications; Criminal history; Driving Records; Other records or information related to the candidate’s suitability for the position.

WR is an equal opportunity/affirmative action employer and is committed to diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, traits associated with race, color, citizenship status, national origin, ancestry, genetic information, creed, sex, sexual orientation, gender identity or expression, pregnancy, childbirth, or related medical conditions, including lactation, age, religion, marital status, physical or mental disability, veterans’ status, or any additional factors that are protected by law. Please see https://wrsystems.com/our-responsibility/ for more information.