Purchasing Assistant - New York State Civil Service

NY HELP No






Agency SUNY Old Westbury






Title Purchasing Assistant






Occupational Category Financial, Accounting, Auditing






Salary Grade 02






Bargaining Unit PSNU - Professional Services Negotiating Unit (UUP)






Salary Range From $49261 to $60000 Annually






Employment Type Full-Time






Appointment Type Permanent






Jurisdictional Class Unclassified Service






Travel Percentage 0%













Workweek Mon-Fri



Hours Per Week 37.5




Workday




From 8:30 AM






To 5 PM






Flextime allowed? No






Mandatory overtime? No






Compressed workweek allowed? No






Telecommuting allowed? No













County Nassau






Street Address 223 Store Hill Road



PO Box 210






City Old Westbury






State NY






Zip Code 11568













Minimum Qualifications Required Qualifications:Bachelor's degree in business or a related field. Minimum of three (3) years of full-time experience in business processes in a related field. Proficiency in Microsoft Word, Excel and other software applications. Ability to foster effective working relationships with faculty, staff, and vendors. Ability to manage multiple and competing priorities and deadlines.Preferred Qualifications:Bachelor's degree in Business Administration, Accounting or Finance.Three (3) years of full-time experience working in Procurement, Contracts and/or Accounts Payable, preferably in the public sector. Experience in SUNY, higher education, or similar environment with knowledge of NYS procurement regulations and New York State Finance Law.






Duties Description The Purchasing Assistant at SUNY Old Westbury reports directly to the Assistant Vice President for Business Operations. This is a full-time, twelve (12) month position and requires onsite presence during all working hours and is not eligible for remote or hybrid arrangements.Responsibilities include:processing purchase orders, conducting bids, RFPs and related procurement activities from solicitation to close-out, with emphasis on expanding campus-wide use of Minority and Woman-owned Business Enterprises (MWBE) and/or Service Disabled Veteran Owned Businesses (SDVOB). This will include providing outreach to the MWBE and SDVOB supplier community, establishing a campus strategy, and building positive sustainable relationships between campus departments and MWBE and SDVOB vendors;assisting vendors/contractors to ensure compliance with MWBE and SDVOB guidelines and reporting requirements;utilizing SUNY Finance & Management System, PRISM system for MWBE data management, and other databases and reporting tools;support managing the campus' credit card programs, which currently include three types of cards: Procurement-Card, Travel-Card and NET (Non-Employee Travel) Card;supporting the Purchasing Department as necessary to ensure purchases comply with all SUNY, campus and NYS requirements ensuring timelines and sound business practices;other duties as assigned.






Additional Comments Salary Range: Up to $60,000 commensurate with experience and education (plus location pay $3,400.00)Comprehensive Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-June-2024.pdfPosition Type: ProfessionalOfficial Budget Title: Staff AssistantCampus Title: Purchasing AssistantDepartment: PurchasingFTE: Full-timeNegotiating Unit: UUPSalary Grade: SL-2FLSA Status: ExemptThe successful candidate must be authorized to work in the United States.The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.






Some positions may require additional credentials or a background check to verify your identity.










Name Lillian Colella






Telephone






Fax






Email Address colellal@oldwestbury.edu




Address




Street 223 Store Hill Road



PO Box 210






City Old Westbury






State NY






Zip Code 11568













Notes on Applying Application Instructions:Please submit the following online at https://oldwestbury.interviewexchange.com/jobofferdetails.jsp?JOBID=182331:1. cover letter,2. resume,3. contact information (name, email address and telephone number) for three (3) references, and4. a fully completed Old Westbury employment application (available during the online application process).Only applications submitted online will be considered.Internal and external search to occur simultaneously.CLOSING DATE FOR RECEIPT OF APPLICATIONS: November 24, 2024VISA sponsorship is not available for this position.We encourage protected veterans, individuals with disabilities, women and minorities to apply.Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.