Purchasing Coordinator, Department of Biomedical Engineering - University of Texas at Austin

Job Posting Title:Purchasing Coordinator, Department of Biomedical Engineering----Hiring Department:Biomedical Engineering----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Non-Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesAs a top-10 engineering school, the at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century.In the Department of Biomedical Engineering, we use engineering design principles to solve problems in biology and medicine, with the goal of improving health care and advancing medical research. If you are interested in working for an interdisciplinary, innovative, and smaller UT department with staff, faculty, and students committed to improving human health and wellbeing, please consider a career with . We are passionate about the work we do to support our high caliber students, robust academic programs, and cutting-edge research.This job description may not include all assigned duties, responsibilities, or aspects of the job described.PurposeCoordinate and perform purchasing and contracting for the department and provide administrative support to the staff that coordinate the departmental inventory.Responsibilities

• Coordinate and perform purchasing and contracting for the department and research labs. Responsible for soliciting bids, securing specs, and presenting options for major purchases and contractual agreements for maintenance and services. This includes UT Market, PointPlus and departmental procurement card purchases. Serve as purchasing liaison with the Cockrell School Business Affairs Office, the university Office of Accounting, Purchasing, Accounts Payable, and other outside entities. Act as purchasing expert to provide advice and information to ensure Faculty are fully aware of their purchasing options to adhere to UT and procurement policy.
• Serve as the departmental Procurement Card (Procard) holder. Manages all departmental Procard documentation for accuracy.
• Serve as the primary back-up for the Department of Biomedical Engineering's Post-Award Accountant and Accounts Payable Admin.
• Work with vendors and central University offices to complete the onboarding process including processing PIFs, direct deposit forms, and address updates.
• Other related functions as assigned.Required Qualifications
  • Bachelor's degree with three years of relevant experience.
  • Excellent oral and written communication skills.
  • Experience working in an office environment.
  • Demonstrated creative and analytical thinking.
  • Experience with databases and working with confidential information.
  • Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications.Preferred Qualifications
    • Bachelor's degree in a business-related field.
    • Experience with UT mainframe application and web modules.Salary Range$55,000 + depending on qualifications.Working Conditions
      • Standard office conditions
      • Repetitive use of a keyboard at a workstationWork Shift
        • Monday - Friday, flexible between the hours of 7 am - 6 pm, with core hours of 8am-4pm. Occasional evening, weekend, or overtime hours may be required.
        • This position may be eligible for a hybrid schedule with a minimum of 3 days on campus in a shared window office.Required Materials
          • Resume/CV
          • 3 work references with their contact information; at least one reference should be from a supervisor
          • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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            • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.