Real Estate Administrator - Healthpeak Properties, Inc.
Tacoma, WA 98408
About the Job
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts.
POSITION RESPONSIBILITIES
Job responsibilities include but are not limited to:
+ Answer management phones and assist with tenant needs.
+ Respond to inquiries by providing routine information and or taking and delivering messages.
+ Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.
+ Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
+ Maintain inventory of office supplies and property staff directory.
+ Monitor outside vendors for compliance of contracts and certificates of insurance.
+ Assist with preparing and administering service agreements.
+ Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.
+ Responsible for accounts payable, accounts receivable and reporting.
+ Organize and code invoices.
+ Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received.
+ Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment.
+ Compiling and reviewing Tenant Billings and other miscellaneous charges.
+ Provide management team with aged delinquency reports and send delinquency letters.
+ Competitive benefit package and pay rate commensurate with experience: $22.60 - $26.44/hour
POSITION REQUIREMENTS
+ Must have a minimum high school education. Associate's or Bachelor's degree preferred.
+ Minimum of 2 years previous commercial property management experience.
+ Experience with MRI and Yardi software.
+ Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.
+ Possess professional demeanor and excellent interpersonal and customer service skills.
+ Have access to reliable transportation and maintain a valid driver's license.
+ Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
+ Excellent communication skills, both verbal and written.
+ Ability to work independently.
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Source : Healthpeak Properties, Inc.