Real Estate Office Assistant at Lovejoy Real Estate

Thinking about a career in real estate? This is the perfect way to get some practical experience but still have a consistent paycheck! We’re looking for a motivated assistant to help with marketing, agent support, and everything needed to make the brokerage run smoothly.

Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today!

$18 - $22 hourly

• Install/remove lockboxes.
• Coordinate bids with a contractor.
• Purchase supplies and manage inventory.
• Support the real estate office and managing broker as needed with other assistant duties, such as picking up orders, running errands, delivering packages, and mailing gifts.
• Take notes and deliver messages from phone calls, emails, memos, or reports.
• Event planning support for team events.
• Office management including dishes, garbage, organization, opening and closing.
• Closing gift basket management and creation.
• Quarterly pop-by design and delivery.
• Preparation of internal and external documents, presentations, guides, etc.
• Plan and coordinate quarterly pop-bys, client gifts, reoccurring client touches (home anniversaries, life events, etc.), and database-related action plans.
• Capture 3D imaging and Matterport for property listings.
• Organize and streamline agent service offerings into user-friendly concepts.
• Coordinate client and agent feedback for client stories to be shared in our marketing.

• Reside in the Portland, OR Metro and have a strong local knowledge.
• Must have an iPhone.
• Be self-motivated and self-directed, with a positive attitude.
• Have professional telephone etiquette.
• Be highly organized with demonstrated attention to detail.
• Exemplary communication skills, both verbal and written.
• Demonstrated computer proficiency including email, web applications, and contact management software. Typing skills are a must.
• Adaptable and highly resourceful; able to work with limited information when necessary.
• Demonstrated ability to convert leads to strong prospects and close deals.
• Strong problem-identification and objection-resolution skills.
• Able to build and maintain lasting relationships with clients.
• Excellent listening skills.
• Ability to occasionally travel and attend sales training, events, or exhibits.
• Ability to work individually and as part of a team.
• High level of integrity and work ethic.
• Have a vehicle that is clean and in good working order.

We are a boutique real estate team brokerage. We strive for an environment where our agents want to come into the office. We are all in production. Our customer base is primarily comprised of individuals of influence and referrals - who you work with matters, and we take good care of customers. We are in the top 1% of Realtors nationwide. Join us! 

For a look into life at Lovejoy, take a peek at what our agents have to say: https://youtu.be/TtPZppXXEtU