Receptionist / Accounts Payable Specialist - Lawman
Sackets Harbor, NY 13685
About the Job
- Act as the first point of contact for the company for office visits and phone calls, directing them to where they need to go.
- Maintain company out of office calendar and be the point of contact for such.
- Pick-up, and drop-off mail at regularly scheduled times, and sort and distribute the mail in the office.
- Coordinate all aspects of the Net2phone systems, by maintaining phone configurations, phone lists, and any questions on their use.
- Support functions related to accounts payable and accounts receivable.
- Review all invoices, and digitize, code, and process them accordingly, until filing upon payment.
- Reconcile invoices, statements, credit cards, checks, and WEX fuel statements.
- Set up, and maintain vendor accounts as necessary, reaching out for necessary information is needed.
- Assist with general ledger account reconciliation to identify discrepancies.
- Research and resolve discrepancies in coordination with the Controller.
- Maintain confidentiality of all financial data.
- Additional duties, as necessary.
Competencies:
- Advanced customer service skills.
- Strong attention to detail, organization skills and the ability to manage multiple, competing priorities.
- Ability to work independently on assigned duties.
- Advanced computer skills (MS Outlook, Word, Excel, & Adobe).
- Experience with Sage 300CRE, Timberscan, & Procore, is strongly preferred.
- Knowledge of industry is recommended but not required.
Supervisory Responsibilities:
- This position does not have any supervisory responsibility.
Work Environment:
- This position operates within an office building and is shared with other office personnel.
Physical Demands:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization’s facilities.
- This position is a full-time position with expected hours of 8:00 AM- 5:00 PM Monday through Friday.
Travel Requirements:
- No travel is required for this position.
- High school diploma or GED, college coursework/degree or certificate preferred.
- An associate’s degree in accounting, Bookkeeping, Finance or other similar field. An equivalent combination of education, training and experience can be substituted.
Additional Qualifications:
- Knowledge of Sage 300CRE, Timberscan, & Procore is strongly preferred.
AAP/ EEO Statement:
About Lawman:
We aren’t about ‘just getting it done’, we’re about getting it done right. As an independent company, we are committed to following through on our promises, giving back to our communities, and providing work that we are proud to stand behind. Here’s how we’d sum ourselves up.TEAM-FOCUSED: Our people are the nucleus of who we are. We are family.PROUD: We have integrity and stand behind our work. HOMEGROWN: Our team is down-to-earth, truthful, and realistic. We invest in our communities because they invested in us. We thank them for their support.EFFICIENT: We deliver on our commitments in an organized and timely manner. We don’t believe in excuses.COLLABORATIVE: We support our clients, trusted industry partners, and each other.