Receptionist - UHY LLP

Position Summary

THE FOCUS IS YOU

As a Receptionist, you will serve as the first point of contact for visitors and callers, providing exceptional customer service and creating a positive and professional impression of the organization. You will handle various administrative tasks, manage incoming inquiries, and ensure smooth operations of the front desk area. Your strong communication and organizational skills will contribute to creating a welcoming and efficient environment for staff, clients, and guests.

WHAT YOU WILL DO

Regular duties include (but are not limited to):

Front Desk Operations:

• Greet and welcome visitors and guests in a friendly and professional manner
• Manage incoming calls, directing them to the appropriate individuals or departments
• Maintain a clean and organized front desk area, ensuring a professional and welcoming atmosphere
• Monitor and manage visitor access and security procedures
• Schedule and manage conference rooms/training room

Administrative Support:

• Provide administrative support to various departments, including handling mail, scheduling appointments, and managing office supplies
• Assist with data entry, document preparation, and record-keeping tasks
• Coordinate and schedule meetings, conference rooms, and appointments as requested

• Maintain accurate and organized filing systems for both physical and digital documents, ensuring easy access and retrieval when needed
• Monitor and maintain inventory for office supplies, snacks, beverages, and other refreshments to ensure availability for staff
• Perform light cleaning duties throughout the office
• Assist with meal setup and cleanup during busy seasons to ensure a smooth dining experience for employees

Communication and Customer Service:

• Effectively communicate with clients, guests, and staff, both in person and through various communication channels (phone, email, etc.)
• Respond to inquiries promptly and provide accurate and helpful information

Supervisory responsibilities

• None

Work environment

• Work is conducted in a fast paced professional office environment with minimal distractions
• Availability to work 1-2 Saturdays per month during peak season (mid-January through April 15th)

Physical demands

• Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time

• Must be able to lift up to 25 pounds at a time

Travel required

• No

Required education and experience

• High School Diploma (or GED or High School Equivalence Certificate)
• 1+ years of relevant experience
• Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHAT WE ARE LOOKING FOR

Required Education and Experience

• High School Diploma (or GED or High School Equivalence Certificate)
• 1+ years of relevant experience
• Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

WHO WE ARE

UHY is one of the nation’s largest professional services firms providing audit, tax, consulting, and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients’ business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.

WHAT WE OFFER

POSITIVE WORK ENVIRONMENT

Enjoy a collaborative and supportive work environment where teamwork is valued.

ATTRACTIVE COMPENSATION PACKAGES

Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.

COMPREHENSIVE BENEFIT PACKAGE

Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

DIVERSITY, EQUITY & INCLUSION

We are committed to furthering our DE&I journey through building a diverse professional community based on equitable treatment for all and a collaborative culture that values inclusion.