Receptionist - Hays Consolidated Independent School District

With the district's move to a new ERP system, the district took the opportunity to renumber pay grades, eliminating pay grades that were empty and no longer in use. Pay grades have new number assignments; however, the actual pay minimums, midpoints, and maximums remain the same.

Wage/Hour Status: Non-exempt

Pay Grade: PP01, 197 Days

Primary Purpose: 

Answer the telephone in a professional manner, direct calls to the appropriate departments, answer questions, take messages accurately and be the communicator with emergency personnel when necessary.  Assist visitors, administrators, teachers, staff, and students with various requests.  Work independently maintaining a positive attitude while performing various tasks in order to provide an orderly and efficient atmosphere in the front office.

Qualifications:

Education/Certification:

High school diploma or equivalent

Special Knowledge/Skills:

Ability to operate multi-line phone system

Good public relation skills to handle various situations dealing with visitors, administrators, teachers, staff and students

Flexibility to handle normal daily assignments with constant interruptions

Mobility to move to various locations within the office area

Ability to maintain emotional control under stress

Experience:

Secretarial/Clerical experience

Major Responsibilities and Duties:

1. Answer the telephone in a professional manner linking communication with the school and the community/others.
2. Greet visitors, administrators, teachers, staff, and students in a positive manner and assist them with their request/questions.
3. Stay updated on current events within the school/district.
4. Instruct student aides accordingly in order to perform various tasks in front office.
5. Volunteer coordinator for campus.
6. Assist attendance office when needed.
7. Check in all campus visitors using District-approved software.
8. Monitor/unlock doors to reception area for parents/students.
9. Assist/Substitute for principal’s secretary.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

EEOC Statement:
Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding. Signature of acknowledgement indicates a receipt of aforementioned information.