Receptionist - Modern HR

Overview

On of our favorite clients is seeking a Receptionist for their Irvine office.  If you are enthusiastic, team player and detailed oriented, you will fit right in!

The Receptionist will deliver timely, accurate and courteous quality service to clients and firm personnel. They must be able to manage multiple projects, undertake a variety of day-to-day office tasks and anticipate the needs while delivering exceptional service.

Responsibilities

• Greet and assist clients, and employees 
• Managing the parking validation.  
• Stamp, sort and distribute all incoming mail (“received by” date, distribute to appropriate mailbox; ensure all outgoing mail is ready for pickup)
• Prepare UPS outgoing shipments and distribute incoming shipments
• Maintain cleanliness/stocking of kitchen areas (coffee stations, trash/recycling, dishes, refill beverages, etc.)
• Coordinate and order catering for various meetings and events
• Order and maintain supply inventory for office.  
•  Assists with administrative tasks as directed.
• M-F 8:30am-5:30pm

Requirements:

• 1-2 years receptionist, administrative professional or office coordinator experience.
• Must be fluent in English (both verbal and written).
• Excellent interpersonal and customer service skills: Friendly and professional, with a high level of responsiveness and confidentiality
• Demonstrated proficiency with all applicable software packages including but not limited MS Word, Excel, Outlook, and PowerPoint.
• Must be able to adapt and prioritize deadlines, in a fast-paced environment.
• Must be able to work well independently with an ability to work collaboratively with others.

Benefits

• 401(k) matching • Dental insurance • Flexible spending account • Health insurance • Life insurance • Paid time off • Vision insurance

Today's HR/ModernHR is an equal opportunity employer and we are committed to Equal Employment Opportunity regardless of race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, history of disability or perceived disability, and per the Fair Chance Ordinance will consider qualified applications with criminal histories in a manner consistent with the ordinance