Receptionist - Ryan Specialty Group
Jacksonville, FL
About the Job
Position Summary
The Receptionist is responsible for answering and directing incoming calls, providing basic information to visitors and callers, and greeting clients professionally. The role handles incoming and outgoing mails, and coordinates appointments, meetings, and office events. They maintain office supplies and ensure a clean and organized workspace and assist with administrative tasks.
What will your job entail?
Responsibilities: Answers and directs incoming calls to appropriate individuals or departments within the organization. Provides basic information to visitors and callers about the organization's products, services, and policies. Provides information such as company address, directions to the company location, company fax numbers, company website, and other related information. Greets visitors and clients in a professional and friendly manner as they arrive at the office. Manages the reception area, keeping it clean and organized and ensuring it presents a professional image. Handles incoming and outgoing mail, packages, and deliveries, and distributing them to the appropriate recipients. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.) Assists with administrative tasks such as data entry, typing of memos, filing, photocopying, faxing, and scanning documents as needed. Schedules appointments, meetings, and conference rooms for staff and clients using electronic calendars or scheduling software. Schedules guests for entry through I-Visitor system. Assists with the coordination of office events, meetings, and conferences, including arranging catering and logistics. Maintains office supplies inventory and places orders for supplies as needed to ensure adequate stock levels and receives, stocks, and distributes office supplies. Work Experience: Minimum of 1 year of experience in Front desk operations or Administrative support is preferred. Education: High School Diploma or equivalent. Licenses & Certifications: Prescribed: NA Preferred: Certified Administrative Professional (CAP) Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce that is reflective of society throughout the entirety of the organization. Our vision is an inclusive and equitable workplace where all employees are valued and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
How We Support Our Teammates
Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.
The target hourly rate range for this position is $20.00 - $23.00 per hour.
The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privile
The Receptionist is responsible for answering and directing incoming calls, providing basic information to visitors and callers, and greeting clients professionally. The role handles incoming and outgoing mails, and coordinates appointments, meetings, and office events. They maintain office supplies and ensure a clean and organized workspace and assist with administrative tasks.
What will your job entail?
Responsibilities: Answers and directs incoming calls to appropriate individuals or departments within the organization. Provides basic information to visitors and callers about the organization's products, services, and policies. Provides information such as company address, directions to the company location, company fax numbers, company website, and other related information. Greets visitors and clients in a professional and friendly manner as they arrive at the office. Manages the reception area, keeping it clean and organized and ensuring it presents a professional image. Handles incoming and outgoing mail, packages, and deliveries, and distributing them to the appropriate recipients. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.) Assists with administrative tasks such as data entry, typing of memos, filing, photocopying, faxing, and scanning documents as needed. Schedules appointments, meetings, and conference rooms for staff and clients using electronic calendars or scheduling software. Schedules guests for entry through I-Visitor system. Assists with the coordination of office events, meetings, and conferences, including arranging catering and logistics. Maintains office supplies inventory and places orders for supplies as needed to ensure adequate stock levels and receives, stocks, and distributes office supplies. Work Experience: Minimum of 1 year of experience in Front desk operations or Administrative support is preferred. Education: High School Diploma or equivalent. Licenses & Certifications: Prescribed: NA Preferred: Certified Administrative Professional (CAP) Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce that is reflective of society throughout the entirety of the organization. Our vision is an inclusive and equitable workplace where all employees are valued and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
How We Support Our Teammates
Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.
The target hourly rate range for this position is $20.00 - $23.00 per hour.
The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privile
Source : Ryan Specialty Group
