Receptionist - Pieces of HR

Pieces of HR is a leading HR service provider specializing in supporting small business and startups with expert HR and recruiting solutions.

Our client is

seeking a skilled and friendly Front Office Ambassador to join the team.

The Receptionist will be the first point of contact for clients, customers, and visitors. They will play a critical role in creating a great first impression.

In this role, the Receptionist will be expected to serve as the initial point of contact for clients, customers, and visitors, while providing excellent customer service.

This is a long term contract role.

Industry: Financial Services

Overview:

The Receptionist plays a crucial role as the first point of contact for our clients organization. This individual is responsible for creating a positive first impression for all visitors and providing exceptional customer service. The Receptionist also manages various administrative tasks and supports the overall functionality of the office.

Key Responsibilities:

Greet and welcome visitors in a professional and friendly manner

Answer and direct phone calls efficiently

Maintain a clean and organized reception area

Manage incoming and outgoing mail and deliveries

Assist with scheduling appointments and managing calendars

Coordinate and schedule meetings and appointments

Manage office supplies and inventory

Assist with basic bookkeeping tasks, such as tracking expenses

Assist with coordination of office events and meetings

Provide support to other administrative staff as needed

Ensure security and confidentiality of visitor and employee information

Respond to inquiries and provide information to visitors and employees

Assist with facility and office equipment maintenance

Adhere to all company policies and procedures

Required Qualifications:

College degree preferred

Prior experience in a customer service or administrative role

Proficiency in Microsoft Office (Word, Excel, Outlook)

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Ability to maintain a professional and courteous demeanor at all times

Basic bookkeeping skills and familiarity with office equipment

Ability to handle confidential information with discretion

Strong attention to detail and accuracy

Ability to work effectively in a fast-paced environment

Knowledge of multi-line phone systems

Ability to prioritize and manage tasks efficiently

Flexibility to adapt to changing priorities and tasks

Understanding of office etiquette and professionalism

For more information about this role or Pieces of HR, please visit www.piecesofhr.com.