Receptionist - Arcata Associates, Inc.
Las Vegas, NV
About the Job
ESSENTIAL FUNCTIONS:Oversees and performs Government Travel Requests, Expenses, and reviews for the JT4, Annex 2 organization using the SAP Concur Travel application. Serves as the SAP Concur Travel focal point for the organization.Oversees and performs administrative functions related to Engineering Department operations, personnel, and general office management.Maintains, gathers, correlates and analyzes department reports such as time and attendance records, employee terminations, new hires, performance assessments, security and other personnel data.Prepares and/or aids in the development of project documents, meeting minutes, staffing plans/organizational charts, etc.Issues and interprets operating policies and reviews and answers correspondence.Supports the Engineering Manager, supervisor, and section leads by providing timely, relevant and accurate data and reports in response to tasking.Prepares memorandums outlining and explaining department procedures and policies for distribution to section supervisors.Uses established policies and procedures and subject matter knowledge to complete assignments of moderate complexity that vary in nature and sequence.Tracks department suspense or tasking in coordination with other departments / administrative assistants OTHER RELATED DUTIES:Performs related duties as required. Employee must read, understand and implement the general operational, safety, quality and environmental requirements of plans procedures and policies pertaining to the job.Works with functional areas such as Safety, Security, Data Management, Logistics, and related areas to coordinate periodic policy, process, and record updates that impact department staff.EDUCATION (or Equivalent Experience):Associates Degree in Business Administration or a related discipline preferred, or five plus years of experience in an administrative position.SKILLS/KNOWLEDGE/ABILITIES REQUIRED:Excellent interpersonal skills and a customer service attitude. Strong analytical and problem-solving skills. Ability to operate standard office machines and equipment, including telephones, computers, copy machines, fax machines, calculators, scanners, and shredders.Experience with SAP Concur Travel system preferred.Highly skilled in the use of a computer, web based, and database applications that include Microsoft Office, specifically Word, PowerPoint and Excel;Ability to use the Internet and other commonly used electronic communication tools. Proper English grammar, usage, spelling and punctuation;Modern business office procedures, including filing systems and business correspondence. Ability to effectively organize and prioritize workloads.Ability to establish and maintain effective work relationships with those contacted in the performance of this position.Ability to communicate effectively and tactfully in both oral and written form.Ability to work with minimum supervision.Ability to obtain and maintain a Government Security Clearance.As of November 1, 2021, Arcata Associates, Inc. in compliance with the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors, requires all employees to be fully vaccinated and show proof of vaccination at time of hire or receive an approved exemption due to a disability/medical reason or sincerely held religious belief.WORK ENVIRONMENT, PHYSICAL AND MENTAL DEMANDS: Typical office environment with no unusual hazards, prolonged sitting while using the computer and the telephone, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness. Ability to use a computer to input and retrieve information and data.Arcata Associates is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
Source : Arcata Associates, Inc.