Receptionist/ Office Manager at Nagler Group
Beverly, MA
About the Job
Executive Assistant / Office Manager (contract-to-hire)
Location: Beverly, MA (Onsite)
Hours: 9am-5pm
Compensation: $40/hour
Position Overview:
Our client is seeking an adaptable, resourceful Executive Assistant/Office Manager to support the President and oversee office management duties. This role requires a self-starter with a “can-do” attitude, exceptional organizational skills, and a proactive approach to solving problems in a dynamic, fast-paced environment. Bilingual proficiency in Spanish and English is highly preferred.
Responsibilities:
Provide high-level administrative support, proactively managing multiple tasks with attention to detail.
Screen visitors, manage incoming calls, mail, and emails, redirecting as necessary.
Calendar management for the President and site, optimizing time across stakeholders, scheduling and coordinating meetings.
Coordinate complex travel arrangements, including international compliance for work visas and managing last-minute changes.
Prepare and submit expense reports via Concur, reconciling corporate card transactions per policy.
Order and maintain office supplies and equipment.
Greet and direct visitors at the reception area, ensuring security and hospitality protocols.
Organize onsite and offsite employee events, managing logistics for venue, catering, and employee engagement.
Coordinate vendor relationships and process payments, including setup and monitoring of external vendors.
Support onboarding and offboarding processes, creating a positive employee experience from day one.
Assist HR in employee engagement initiatives, including CSR activities and employee communications.
Take on special projects and ad-hoc assignments to support organizational goals, maintaining strict confidentiality.
Qualifications:
Bachelor’s degree preferred but not required.
Bilingual in English and Spanish is highly preferred.
6+ years of relevant experience, ideally in an administrative, office management, or hospitality role.
If you’re interested, please reach out to mockerbloom@naglergroup.com!
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