Receptionist/Office Services Floater at Hired by Matrix

Pay Rate: -26.00 $/Hour

• Contract 
• On-site

• Bachelor’s degree with 1-2 years of related experience.
• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.
• Strong customer service skills a must.
• Good interpersonal, organizational, communication and problem-solving skills are required.
• Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.  

• Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.
• Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.
• Manage multiple conference room, and guest space calendars.
• Management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.
• Register all guests and clients properly with the building security system.
• Order, prepare, and clean up catering as necessary for client meetings.
• Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.
• Order, track, and confirm receipt of messenger services and other mailings.
• Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.
• Complete special projects for management as needed.
• Order and stock multiple pantries using current vendors and established par levels.
• Organize multiple storage rooms and closets.
• Maintain stock of restroom supplies and coordinate stocking rooms with porters.
• Assist and maintain toner supply program.
• Assist in copy room organization when needed.
• Register all guests and clients properly with the building security system.
• Cross train at Reception and provide back-up phone support when needed.
• Prepare vendor payment requests.