Receptionist/Operations Assistant - Fawkes IDM

Responsibilities:

Greet visitors and clients and contact the appropriate employee of their arrival

 Answer/facilitate main switchboard and call-in; convey messages to attorneys and team

members

 Monitor and report to management immediately suspicious behavior of unknown individuals

 Schedule and confirm conference room reservations utilizing the Meeting Manager conference

room booking program

 Schedule and confirm visitor office reservations and requirements

 Maintain visitor list, assign visitor access cards and offices

 Order catering and all other aspects of conference room reservations and set-ups for internal

meetings and events in the CO office

 Communication regarding HVAC requirements and office maintenance with Office Administrator

and Property Management

 Assist with light administrative duties and special projects, i.e., stuffing envelopes, attorney

time/data entry and expense reimbursements, typing/editing documents and scanning projects

 Maintain a clean, clutter free professional receptionist desk and surrounding receptionist area

Requirements

• 2+years of prior administrative law firm experience preferred but not required
• Strong knowledge of MS Office Products (Word, Excel, PowerPoint and Outlook)
• Flexible for overtime