Receptionist - IMKO

Receptionist
St. Joseph, MO
Monday-Friday 8:30am-5:00pm
$20.00/hr
Job SummaryThe Front Desk Receptionist serves as the first point of contact for clients, visitors, and employees, creating a welcoming atmosphere and ensuring smooth daily operations. This role combines administrative responsibilities with client service duties, making it crucial for the receptionist to embody professionalism, confidentiality, and efficiency.Key Responsibilities

• Reception and Client Interaction
  • Greet clients and visitors in a friendly, professional manner.
  • Answer and direct phone calls, managing inquiries and directing them to appropriate team members.
  • Handle general inquiries about firm services, policies, and procedures while maintaining confidentiality.
• Administrative Support
  • Schedule and coordinate meetings, conference room bookings, and other appointments.
  • Manage incoming and outgoing mail and deliveries, ensuring prompt handling.
  • Support in the preparation of documents, reports, presentations, and other materials as needed.
  • Assist with light data entry, filing, and maintaining electronic and physical records.
• Office Management
  • Monitor and replenish office supplies, coordinating with vendors as necessary.
  • Maintain the appearance of the front desk area and lobby, ensuring a tidy and organized space.
  • Assist with organizing client events, meetings, and other firm-sponsored activities.

Requirements

• Education: High school diploma or equivalent; an associate or bachelor's degree is a plus.
• Experience: Minimum of 1-2 years in a receptionist or administrative role, ideally within the financial or investment industry.
• Skills:
  • Excellent communication skills, both written and verbal.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to multitask and work effectively in a fast-paced environment.
• Attributes: Professional demeanor, high degree of confidentiality, and ability to handle sensitive information.

Preferred Qualifications

• Knowledge of finance or investment industry terminology.
• Basic knowledge of scheduling and administrative software (e.g., Microsoft Teams, Zoom, calendaring software).

Working Conditions

• This role requires a presence during standard business hours.

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