Records Digitization Specialist - Axiom Consultants

Position Objective:

The Records Digitization Specialist will be responsible for assisting with the digital conversion of physical documents, ensuring accurate and efficient scanning, and maintaining the organization, accessibility, and security of digital files. This role is essential for supporting the organization's efforts in maintaining electronic records and streamlining document management processes. The candidate will ensure that digitized materials meet quality standards and are properly stored.

Job Description:

• Prepare documents for scanning by removing staples, paper clips, and other bindings.
• Sort and categorize documents to ensure logical and efficient scanning.
• Operate scanning equipment to digitize documents.
• Scan physical documents, photographs, and other media to create digital copies.
• Use high-quality scanning equipment and software to ensure accurate and clear digital reproductions.
• Ensure all documents are scanned accurately and clearly.
• Monitor and maintain the digital archive system to ensure it is functioning properly.
• Perform regular backups and data integrity checks to safeguard digital records.
• Review digitized materials to ensure they meet quality standards.
• Perform image enhancement tasks such as cropping, rotating, and adjusting brightness and contrast.
• Save and organize scanned documents in the designated digital storage systems.
• Apply proper naming conventions and metadata tagging for easy retrieval and indexing.
• Input and update metadata and indexing information to ensure documents are searchable within the digital system.
• Maintain a file organization system, including the number of items digitized and any issues encountered. Correct any discrepancies or errors in the scanned data.
• Prepare reports on the status and progress of digital archiving projects. Provide regular updates to supervisors on the progress of scanning projects.
• Handle all documents and digital files with care, maintaining confidentiality and adhering to data protection policies.
• Implement security measures to protect digital archives from unauthorized access and data breaches. Perform regular backups.
• Ensure the secure disposal of sensitive documents after scanning.
• Troubleshoot and resolve issues with scanning equipment and digitization software.
• Coordinate with IT support for advanced technical problems and system updates.

Qualifications:

• Active Secret Clearance required.
• High School Diploma and 2-3 years of work experience in a professional workplace.
• Excellent verbal and written communication skills, with the ability to report progress and issues effectively.
• Strong ability to perform meticulous tasks with a focus on accuracy and quality.
• Strong organizational skills to manage large volumes of digital files and maintain efficient workflows.
• Strong problem-solving skills to troubleshoot and resolve technical issues related to digitization.
• Ability to perform repetitive tasks such as removing staples and organizing documents.
• Ability to prioritize tasks and meet deadlines.
• Ability to follow instructions and adhere to established procedures.
• Ability to operate scanning equipment, digital archiving software, and image enhancement tools.

• Ability to identify and correct digitization errors and discrepancies.
• Ability to develop and implement effective solutions for improving digitization processes.

• High level of accuracy and attention to detail to ensure the quality and completeness of digitized records.

• Commitment to handling sensitive information with discretion and integrity.

Great to have:

• Previous experience in document digitization, records management, or a related field is not required, but preferred.
• Previous experience with digital archiving software is not required but preferred.
• Experience with digital asset management systems is not required but preferred.
• Knowledge and understanding of confidentiality and data protection principles.
• Computer skills and proficiency with digital file management systems.

Axiom offers competitive compensation packages including comprehensive medical/dental/life insurance and matching 401(k) contribution.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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