Recruiting Coordinator at Vaco, LLC
Memphis, TN
About the Job
Position Summary:
The Recruiting Coordinator will play a crucial role in supporting the Talent Acquisition, Workforce Programs, and HR Operations teams by providing overall administrative support including, but not limited to:Interview and event scheduling and coordination
Candidate, vendor and hiring manager communication
Invoice and contract processing
On-Boarding support for new hires and hiring managers
Supporting the creation and editing of PowerPoints and reports
Performing other administrative tasks as assigned
Key Responsibilities:Scheduling and Coordination:Coordinate and schedule interviews between candidates, hiring managers, and/or vendors.
Accurately communicate interview details to candidates and ensure they have all necessary information.
Manage interview calendars and resolve any scheduling conflicts.
Registering for events and preparing any required materials.
Submitting pre-employment screenings and preparing interview materials including video interview set up.
Invoice Processing:Review and process HR-related invoices and expense reports.
Ensure timely and accurate payment of invoices.
Maintain records of all processed invoices.
Providing support with timesheet tracking for vendors
Operations Administrative Tasks: -Assist with onboarding new employees, including preparing new hire paperwork and communications.
Assist in the preparation of reports and presentations.
Additional administrative tasks, as needed
Qualifications:Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
Proven experience in scheduling and coordinating multiple events/meetings.
HR Coordinator or Talent Acquisition Coordinator experience preferred.
Demonstrated proficiency in Outlook, Excel and PowerPoint required.
Strong organizational skills with accuracy.
Demonstrated ability to communicate effectively.
Knowledge or experience in Workday or other HRIS preferred.
Ability to handle sensitive and confidential information with discretion.
Detail-oriented and able to provide support to multiple teams.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
The Recruiting Coordinator will play a crucial role in supporting the Talent Acquisition, Workforce Programs, and HR Operations teams by providing overall administrative support including, but not limited to:Interview and event scheduling and coordination
Candidate, vendor and hiring manager communication
Invoice and contract processing
On-Boarding support for new hires and hiring managers
Supporting the creation and editing of PowerPoints and reports
Performing other administrative tasks as assigned
Key Responsibilities:Scheduling and Coordination:Coordinate and schedule interviews between candidates, hiring managers, and/or vendors.
Accurately communicate interview details to candidates and ensure they have all necessary information.
Manage interview calendars and resolve any scheduling conflicts.
Registering for events and preparing any required materials.
Submitting pre-employment screenings and preparing interview materials including video interview set up.
Invoice Processing:Review and process HR-related invoices and expense reports.
Ensure timely and accurate payment of invoices.
Maintain records of all processed invoices.
Providing support with timesheet tracking for vendors
Operations Administrative Tasks: -Assist with onboarding new employees, including preparing new hire paperwork and communications.
Assist in the preparation of reports and presentations.
Additional administrative tasks, as needed
Qualifications:Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
Proven experience in scheduling and coordinating multiple events/meetings.
HR Coordinator or Talent Acquisition Coordinator experience preferred.
Demonstrated proficiency in Outlook, Excel and PowerPoint required.
Strong organizational skills with accuracy.
Demonstrated ability to communicate effectively.
Knowledge or experience in Workday or other HRIS preferred.
Ability to handle sensitive and confidential information with discretion.
Detail-oriented and able to provide support to multiple teams.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
