Recruitment and Outreach Specialist - CAMRIS

Overview

We are seeking a Recruitment and Outreach Specialist to support the National Institutes of Health’s (NIH), world renowned National Institute of Allergy and Infectious Diseases (NIAID) in Bethesda, MD. Our NIAID professional, technical, and scientific support personnel are part of a preeminent team focused on positively impacting millions of lives around the world with groundbreaking research. Candidates will work at a prominent, diverse and vibrant NIAID worksite to directly support exciting ongoing research activities as a contractor team member. Accelerate your career and apply below to help us make a difference.

CAMRIS International is a dynamic clinical research and international development firm that achieves innovative solutions to health and development challenges through high-quality, cost-effective programs and research management services. We combine our proven systems with today’s most effective, evidence-based best practices. Our core practice areas include: clinical research; vaccine research, microbiology and infectious disease research, development and production; biodefense; global health security; and HIV/AIDS programs. 

Our employees enjoy a diverse, collegial environment where individual contributions matter at all levels. At CAMRIS, you will notably improve the lives of people at home and abroad.  

Responsibilities

• Modernize the Office to keep current with advances in technology and business solutions; identify ways to streamline processes.
• Lead IT innovation projects that facilitate networking and program promotion such as podcasts, social networks, and online group discussions.
• Work with NIH software and web development teams to identify and establish new processes for presenting and sharing information; provide tutorials for office team on new software.
• Create and manage social media accounts – Facebook, Twitter, LinkedIn, etc.; oversee content daily.
• Assist with listserv management; identify protocols and procedures for e-mailing listservs.
• Assist in design and editing of website; ensure accurate, up-to-date information is displayed; coordinate with appropriate NIH IT teams as necessary; manage content and provide updates/edits.
• Coordinate and manage content and design updates to keep the website, SharePoint, and other platforms current.
• Track and manage website creation/design projects; provide images, data, and layout information.
• Develop a digital photo gallery with images of the program’s students and events; maintain database of consent and photo release forms.
• Maintain current knowledge of conferences, seminars, and other events that would provide recruitment opportunities.
• Attend program events, provide detailed reports for program website and newsletters; provide visuals and photographs for photo database, website, and recruitment/promotional materials.
• Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments; arrange speakers and meeting details; send out invitations.
• Interface with outside institutions, press representatives, and other individuals for recruitment and program promotion.
• Compose and edit standard program correspondence and surveys (emails, memos, etc.).
• Create, develop, and maintain database/files of photo releases and privacy policy statements; remain current on HHS/NIH privacy policies, procedures, and guidelines.
• Provide support and assist in promoting diversity and inclusion within all training programs; develop and implement strategies for reaching wider audiences.
• Able to adapt quickly to new software and provide support to team members; create tutorials.
• Create, design, and develop program informational and promotional brochures, flyers, booklets, and binders.
• Create, design, and develop educational materials to assist students throughout their training programs.
• Promote integration of remote campus trainees in all program events; assist in catering events to meet the needs of trainees located at the Rocky Mountain Laboratories (RML).
• Address/troubleshoot connection issues with integrating RML and remote campus trainees in training events.
• Maintain current knowledge of NIH privacy policies and data security; remain current on all NIH policies, procedures, and regulations as they pertain to trainees and training programs.
• Maintain current knowledge of all accessibility policies including but not limited to 508 Compliance.
• Assist in the preparation of background and briefing materials; coordinate the collection and assembly of such materials; research various sources of information to include various subject matter and correspondence files; conduct Internet searches; contact outside offices and individuals to locate appropriate information relevant to a specific activity.
• Research current trends in training and education; remain current on topics associated with biomedical training and career development.
• Assist with planning, organizing, and executing meetings, conferences, and teleconferences.
• Coordinate and manage videocast projects; submit requests, provide schedules and event details.
• Attend various meetings, when needed, taking notes and following through on commitments and assignments made at the meetings.
• Assist in the preparation of programs sponsored by the Office; work with logistical contractor in preparation for meetings.
• Establish and/or maintain appropriate files of correspondence, reports, reference materials, and publications.
• Review correspondence for accuracy, completeness, grammar, and conformance; write letters of response, announcements, campus publications, and informational reports per requests of Congressional committees etc.
• Prepare reports in response to requests from NIAID Divisions, NIH IC’s, other agencies (such as NSF), and Congress.

Qualifications

• Bachelor’s degree in a related discipline; Graduate degree preferred.
• Minimum three (3) years of related experience.
• Demonstrated experience with web development, management, and editing.
• Expertise in Microsoft Office Suite, Adobe Creative Suite, project management software, graphic design.
• Project management experience preferred.
• Able to adapt quickly to new software.
• Able to meet multiple overlapping deadlines.
• Excellent writing and grammatical/editing skills; scientific writing preferred.
• Excellent verbal and presentation skills.
• Experience with IT in government setting preferred.
• Understanding of and commitment to building a strong sense of community through interactions with the various constituents of the program. Must be able to favorably represent the program to internal and external stakeholders through the application of effective and professional communication skills (oral and written).
• Local candidates only; may need to report onsite in Bethesda, MD 1-2 days per week.

CAMRIS International LLC offers competitive salaries and comprehensive benefits. Please submit your resume online at www.CAMRIS.com. CAMRIS is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or any other characteristic protected by any applicable federal, state, or local law.

Some positions or sites may require that the incumbent be fully vaccinated against COVID-19. Proof of vaccination may be required.

Employment is contingent upon successful completion of a Public Trust-level background check, a requirement for this position under an active federal contract. The background check process may include, but is not limited to the following: (1) contacting your professional references; (2) verification of previous employment, education and credentials; (3) a criminal background check; (4) use/abuse of federally-controlled substances; and (5) a department of motor vehicle check. Candidates must be prepared to fully-complete any required background check questionnaire during initial onboarding.