Regional Administrative Coordinator - Vestis Services
Madison, WI
About the Job
Description
Overview:
The Regional Administrative Coordinator is responsible for a collection of responsibilities which must take place for assigned Vestis locations. These responsibilities may in fact be shared amongst all Regional Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Regional Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments. The Regional Administrative Coordinator will be responsible for training, auditing, and filling in for vacations, leave of absence’s, job openings, etc. for the Market Center Administrative Coordinator role as necessary.
Responsibilities/Essential Functions:
+ Plan and organize to ensure all Administrative Coordinator job duties will be covered during job openings or time off situations. This is to include: All Payroll Activity, HR functions, Gain/Loss Reporting, Misc. Office functions and Billing functions.
+ Responsible for training for all new and existing MC Administrative Coordinators
+ Responsible to audit the work of MC Administrative Coordinators to ensure compliance with Vestis processes and completeness of work.
+ Will need to work closely with MC leadership on time off scheduling/employee training etc. to ensure coverage is obtainable.
+ Responsible for maintaining proper internal controls (including SOX compliance) and enforcement of Vestis policies and procedures throughout assign area.
+ Evaluation of processes and procedures to gain efficiencies by driving continuous improvement of the finance organization, utilizing standardization, simplification, and automation when possible.
+ Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.
+ Maintain continuous focus on providing outstanding customer service (both internal and external).
Knowledge/Skills/Abilities:
+ Ability to develop and maintain a positive working relationship with
+ Detail oriented, ability to multi-task, with strong organizational skills are
+ Strong oral and written communication skills
Working Environment/Safety Requirements:
+ Up to 25% travel
+ No special physical requirements for this position.
Experience/Qualifications:
+ Work Experience 3-5 , preferred.
+ Microsoft Suite Experience, specifically Excel
+ Experience with Oracle Business Suite, a plus.
Compensation:
The hourly rate that Vestis reasonably expects to pay for this position ranges from $21.00 to $26.50, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factor.
VESTIS is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer. Candidates are considered for employment with VESTIS without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status (specifically status as a disabled veteran, special disabled veteran, Vietnam Era veteran, recently separated veteran, armed forces service medal veteran, or other protected veteran) or other classification protected by applicable federal, state or local law.
#CB
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Overview:
The Regional Administrative Coordinator is responsible for a collection of responsibilities which must take place for assigned Vestis locations. These responsibilities may in fact be shared amongst all Regional Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Regional Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments. The Regional Administrative Coordinator will be responsible for training, auditing, and filling in for vacations, leave of absence’s, job openings, etc. for the Market Center Administrative Coordinator role as necessary.
Responsibilities/Essential Functions:
+ Plan and organize to ensure all Administrative Coordinator job duties will be covered during job openings or time off situations. This is to include: All Payroll Activity, HR functions, Gain/Loss Reporting, Misc. Office functions and Billing functions.
+ Responsible for training for all new and existing MC Administrative Coordinators
+ Responsible to audit the work of MC Administrative Coordinators to ensure compliance with Vestis processes and completeness of work.
+ Will need to work closely with MC leadership on time off scheduling/employee training etc. to ensure coverage is obtainable.
+ Responsible for maintaining proper internal controls (including SOX compliance) and enforcement of Vestis policies and procedures throughout assign area.
+ Evaluation of processes and procedures to gain efficiencies by driving continuous improvement of the finance organization, utilizing standardization, simplification, and automation when possible.
+ Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.
+ Maintain continuous focus on providing outstanding customer service (both internal and external).
Knowledge/Skills/Abilities:
+ Ability to develop and maintain a positive working relationship with
+ Detail oriented, ability to multi-task, with strong organizational skills are
+ Strong oral and written communication skills
Working Environment/Safety Requirements:
+ Up to 25% travel
+ No special physical requirements for this position.
Experience/Qualifications:
+ Work Experience 3-5 , preferred.
+ Microsoft Suite Experience, specifically Excel
+ Experience with Oracle Business Suite, a plus.
Compensation:
The hourly rate that Vestis reasonably expects to pay for this position ranges from $21.00 to $26.50, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factor.
VESTIS is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer. Candidates are considered for employment with VESTIS without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status (specifically status as a disabled veteran, special disabled veteran, Vietnam Era veteran, recently separated veteran, armed forces service medal veteran, or other protected veteran) or other classification protected by applicable federal, state or local law.
#CB
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Source : Vestis Services
