Relocation Project Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves 

The Project Coordinator is responsible for the outcome of the move processes, customer satisfaction, move communication, as well as transparency and reconciliation of costs associated with all move-related activities. Responsibilities of this role include but are not limited to, coordination and execution of small and large office moves and changes.

Customer Experience

• Manage all new hire on boarding information - reach out to admins/managers 

• Meet with admins and team managers to discuss/guide them through logistics, blocking, and the details of their moves. 

• Update move matrix, fill in customer information, technical requirements.

• Assess cubicle condition, order missing parts, ergo changes.

• Receive, compile and scrub move lists for potential issues

• Review furniture layout, determine location for files and storage. 

• Deliver boxes, move labels, post pin ups, & deliver move instructions.

• Determine mobile locations and prep furniture for drop in stations.

• Act as liaison between teams and the move vendors, communicate any desk adds and last-minute seating updates. 

Move Activities

• Schedule movers and alert security, provide all names for badging.

• Schedule disconnects and reconnects of computer, servers, printer, and phones.

• Operate check-outs, check-ins, manage all locations, making sure all clients are where they are supposed to be.

• On site for all vendors and customers during move.

• Review completed move and make adjustments with vendor.

• Coordinate vendors for installation of power/data as required.

• Submit service tickets to have space cleaned, keys and chairs at desk.

Post Move Follow Up 

• Provide welcome communications with information on new location and site services.

• Troubleshoot all lost or misplaced items.

• Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs

• Coordinate pick up of crates and/or boxes.

• Following projects and incremental moves, update seat assignment for accurate reporting

• Other projects, special assignments, and administrative duties as assigned

Sound like you? To apply you need to possess: 

• College degree preferred but not required with at least 3 years experience in a corporate environment.

• Proficiency in a range of information technology tools and platforms.  

• Strong analytical, organizational, and presentation skills.

• Excellent written and verbal skills

• Detail oriented, organized, and able to multitask and prioritize tasks

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –New York, NY

Job Tags:

Google Jobs

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.