Remote Sales Administrator - Maxwell Leadership
Palm Beach Gardens, FL 33410
About the Job
At Maxwell Leadership, we are committed to empowering leaders to create meaningful impact in their personal and professional lives. We foster a collaborative, values-driven culture where service, responsibility, and excellence are at the forefront of everything we do. With a focus on teamwork and leadership development, we offer opportunities for growth and career advancement, all within a supportive, fully remote work environment.
We are seeking a highly organized and detail-oriented Remote Sales Administrator to support our sales team. This fully remote role involves managing administrative tasks, overseeing project management, and ensuring data accuracy within our systems.
If you're ready to contribute to a global mission of leadership development while enjoying the flexibility of a fully remote position, apply now and join the Maxwell Leadership team!
Salary Range: $53000.00 - $68000.00 per year
Benefits
Annual Base Salary Based on Experience
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Parental Leave
Tuition Reimbursement
Career Growth Opportunities
Retirement Plan
Work from Home
Flexible Schedule
Responsibilities
Scheduling Management:
Schedule and manage appointments for Sales Team initiatives
Organize and schedule Sales Team's attendance at the International Maxwell Conference (IMC) live events.
Create IMC schedule, arrival and departure dates, dinners, meetings, etc. while at the IMC.
Organize and schedule Sales Team's offsite retreats
Lead Management:
Add and scrub new leads in Salesforce, check for duplicates, and reassign as needed
Input leads from various sources and assign them to appropriate Program Advisors (PAs).
Sales Data Entry & Verification:
Close and verify sales daily in Salesforce to ensure accurate reporting, including confirming that commitment forms (CFs) are submitted for all sales, the correct amount is charged/received, and commissions are properly calculated
Regularly update and correct Salesforce data as needed
Send follow-up emails and provide training to PAs when necessary
Manage, run and confirm payments for manual sales
IT & Marketing Support
Maintain regular communication with graphic designers
Submit and manage IT and Marketing tickets on behalf of the Sales Team, following up on completion timelines
Create/update monthly offers in Salesforce and sales tool flyers
Update monthly pricing offers and communication to the company
Provide basic technical support to the Sales Team on company-paid systems
Send and manage emails for monthly end of month initiatives via HubSpot
Manage multiple send and suppression HubSpot lists for PAs
Sales Team Accountability:
Work closely with the Sales Director to monitor the Sales Teams performance and help hold them accountable for meeting sales quotas
Document processes and create Standard Operating Procedures (SOPs) for key sales platforms like Salesforce, ScheduleOnce, and HubSpot
Ensure proper maintenance of Salesforce data hygiene, pipeline reporting, and accurate sales forecasting
PC (Program Coordinator) Support:
Provide daily support to PCs by answering questions, reassigning leads, and handling various requests
Manage the lead queue and oversee lead distribution, especially during PC vacation time or emergencies
Assist with creating redline contract amendments for special payment options and certification transfers
Assist Sales Team in sending out commitment forms and emails when they are not available to do so
Sales Contests & Campaign Management:
Oversee the data management for sales contests and campaigns
Oversee the data and management for Team Member contests
Training:
Lead regular training sessions and team calls, when the Sales Director is unavailable.
Salesforce Email Templates:
Create new Salesforce email templates and update existing ones
Training Platform Management:
Maintain the Sales Team Training Platform, uploading calls, documents, and creating new courses for new hires, advanced training, and new sales tools
Sales Data Accuracy:
Perform daily checks to ensure incoming sales, commitment forms, receipts, and Salesforce data are aligned
Communication Coordination:
Collaborate with International Teams on upsells, leads, and communication efforts
Communicate on the PAs behalf on qualified bonuses for Team Members
Manage Sales Team Support Email: salessupport@maxwellleadership.com
Help manage Info@maxwellleadership.com for adding new sales leads
Communicate to admin, IT and marketing behalf of Sales Director in creation of new initiatives
Sales Closing Support:
Assist in closing sales and prepare final data for executive reporting
General Sales Team Support:
Support additional requests as needed in a fast-paced environment
- Additional hours required during end of month close downs & during special offers
Requirements
- Strong communication and interpersonal skills.
- Highly organized and detail-oriented with exceptional multitasking abilities.
- Proficiency in Salesforce, HubSpot, Excel, ScheduleOnce, and other relevant software.
- Ability to work independently in a fully remote environment.
- A commitment to Maxwell Leaderships core values of service, responsibility, and teamwork.
- Comfortable with remote collaboration tools and self-management.