Research Administrator, Post Award II - Emory Primate Center Research Administration Services - Emory University
Atlanta, GA 30322
About the Job
Dedicated to discovering causes, preventions, treatments, and cures of disease, Emory National Primate Research Center (EPC) is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at http://enprc.emory.edu
Emory Primate Center Research Administration (EPiC RA) at Emory University is currently seeking a full time Research Admin, Post-Award II to join our team. The EPiC RA unit supports EPC’s research goals by providing best-in-class delivery of research administration support services to faculty. These services are customer-focused, consistent, compliant, cost-effective, collaborative, and continuously improved.
Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. If you are someone with experience in research administration within higher education who is familiar with NIH guidelines, this is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community. The ideal candidate will be highly motivated, organized, dependable, detail-oriented, deadline driven, and have a passion for research administration. The ideal candidate will also be someone that can work in a fast-paced changing environment, with excellent time management and multi-tasking skills, who can pivot their communication style to meet the needs of their customer. This position reports directly to the Post-Award Manager.
KEY RESPONSIBILITIES:
- Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
- Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award.
- Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
- Ensures adherence to quality standards and all policies and award regulations.
- Works with the post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis.
- Works with colleagues/team members to jointly solve questions and challenges in their daily work.
- Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
- Sets up award in financial system.
- Distributes award information to PIs, co-PIs and relevant staff and other RAS units.
- Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
- Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
- Projects and forecasts future award expenditures.
- Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
- Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
- Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
- Monitors compliance with agency and University regulations regarding reporting.
- Assists PIs with non-financial report submissions, as necessary.
- Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
- Facilitates the approval of invoices to pay subcontractors.
- Reviews effort reports and manages quarterly effort certification process for assigned units.
- Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
- Assists in transferring awards out of the university.
- Closes out all funded projects consistent with university process and timelines.
- Performs related responsibilities as required.
POST-AWARD II ACTIVITIES INCLUDE:
- Creating high-quality written reports,
- Completes invoice and submits to sponsor (for certain award types only).
MINIMUM QUALIFICATIONS:
- Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
- Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity.
- Proficiency with MS Office Suite software.
- Knowledge of the PeopleSoft Financial System preferred.
PREFERRED/DESIRED QUALIFICATIONS:
- Experience at a large research institution with high volume and complex awards
- Experience with NIH post-award management duties
- Possess and demonstrate strong service orientation.
- Excellent time management and multi-tasking skills.
- PeopleSoft experience strongly preferred.
- A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders
- Demonstrate a willingness to understand the Office of Research Administration research enterprise (supply chain) to support seamless service to PIs.
- Support plans for removing barriers to research administration as/if requested.
- Demonstrated flexibility, including a willingness and ability to respond to changing circumstances and expectations
- Demonstrated ability to work both independently and as part of a team.
- Demonstrated aptitude for critical thinking and problem-solving skills.
- Experience with tracking animal expenditures and setting up awards in internal tracking system.
EMORY MINIMUM QUALIFICATIONS:
- Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
- Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity.
- Proficiency with MS Office Suite software.
- Knowledge of the PeopleSoft Financial System preferred.
PRE-EMPLOYMENT SCREENING STATEMENT:
The Emory National Primate Research Centre (EPC), in conjunction with Emory University, conducts pre-employment screenings for all positions. These screenings may include an Information Network Associates (INA) and criminal background check, and verification of work history, academic credentials, licenses, and certifications. In addition, the process may include a drug screening with health assessment, and review and mandate for various vaccinations. Updated COVID-19 vaccinations may be necessary for specific research projects.
NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee. Emory does not approve as a primary work location in the following states; NJ, AK, and HI, any U.S. Territories or outside of the United States.
Emory Supports a Diverse and Inclusive Culture:Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
