Research Program and Training Program Support:
The coordinator works as primary contact and liaison for Center’s faculty and staff and the Department (ESSIE), UF Treasury, Contracts and Grants (C&G), and Division of Sponsored Programs (DSP).
For the Center grants, the coordinator assists with the development and management of proposals to government and industry sponsors. Reviews proposals for compliance with sponsor and University terms and rules. Provides technical assistance to the Center Director and Program Leads including reviewing requests for proposal, preparing accurate budgets, formatting and uploading documents, and coordinating and reviewing all aspects of the proposal submission to ensure thorough and timely submission to the DSP for review and submission to sponsor. Works with the Director, department administrators, principle investigators, and University core offices to resolve issues.
For the auxiliary training center, the coordinator facilitates the classes by registering students, answering client’s question over phone or email, collecting and processing payments. Responsible for the creation, maintenance and upkeep of a database including tracking history of training – classes, students, revenues, expenses, etc. The coordinator will also work with the instructors and training staff to maintain equipment, source new facilities for future trainings. The coordinator will also generate and distribute certifications and maintain a detailed database.
T2 Administration Support:
Provide administration and coordination of the operation of the T2 Center. Helps manage the Center budget, coordinate with departmental and college staff regarding their support on various issues, such as potential/sponsored applied research, travel, purchasing, proposal preparation and facilities maintenance. Works with the Fiscal liaison at ESSIE to initiate, track, and manage research expenditures, reconciling monthly to ensure accuracy and compliance with agency and University regulations. Maintain knowledge and compliance with university policies in sponsored applied research, purchasing, travel, employment appointments, etc. Provide recommendations on areas for improvement in administration of T2 Center to ensure effective communication across security, compliance, and sponsored research functions. Work with UF treasury to comply with University fiscal requirements. Coordinate with ESSIE Payroll and HR team for effort reporting, payroll distributions and monthly reconciliation of grant expenses. Participates in year-end audits and in ensuring the accuracy of accounting data. Audit, approve and process all invoices. As necessary, follow through to ensure a revised invoice is issued in a timely manner before approved for payment. Review ledger information monthly to ensure all costs have been captured and accurately charged. Authorize credit card payments.
T2 Communications Support:
The coordinator will arrange and coordinate meetings logistics, and will prepare associated materials (engagement material, agendas, brochures/tri-folds, etc.). Support the relationships between T2 Center and industry and government research and training partners, helping to ensure that their needs are fully met. Perform or provide oversight of maintenance, upgrades, and updates to the T2 Center website. Communicate announcements to members, such as notice of upcoming events, meetings, etc. Assist and coordinate with preparation and dissemination of periodic communication (newsletter).
Perform other related duties as assigned, to ensure that T2 Center operations run smoothly and efficiently.
