Research Coordinator III - University of Florida

Research Coordinator III

This position is for a Research Coordinator III.  The successful candidate will be responsible for assisting in the development of grants, research protocols, and research implementation. The individual will also be responsible for coordinating research studies or projects as directed. The individual will serve as liaison between the program/service office and outside agencies. The individual will perform related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions of his/her area, including budget, fiscal operations, interfacing with HR, administrative tasks, event and seminar planning and coordinating the completion of research projects amongst investigators.

Research Project Management 
-Assist with and coordinate the execution of ongoing research grants and contracts.
-Act as liaison for research sponsors and research participants.
-Assists with the collection of proposal submission documents in collaboration with the shared services center (SSC) research team.
-Coordinate the shipments of materials (e.g. samples or drug formulations) together with the UF investigator and laboratory team.
-Assist with the publication submission process; including pre-submission editing and proofreading, graphics editing, and preparation of files for submission.
-Coordination and correspondence with subcontractors and vendors in coordination with the UF investigator team.
-Support UF investigator team in preparation of reports and other documentation for the sponsor and other stakeholders. Provides support with the collection of documents (administrative and/or financial) for the purposes of agency reporting (e.g. progress reports) in collaboration with the SSC research team and/or College of Pharmacy’s Regulatory and Compliance Office.
-Communicates with the SSC Research team on matters concerning UF DSP, UF Contracts and Grants and/or sponsor communication. This includes but is not limited to needed budgetary changes and/or large unbudgeted purchases, contractual amendments, carry-forward requests, no cost extensions, etc.

Administrative Tasks
-Arrange teleconferences and meeting minutes for ongoing NIH grants and contracts.
-Provides support for and preparation of human research compliance documents in collaboration with the College of Pharmacy’s Regulatory and Compliance Office.
-Provide support for the establishment of subcontractor / vendor agreements, material transfer agreements (MTAs), confidentiality agreements (CDAs) and other agreements. Coordination of such agreements with the SSC Research team, and/or the College of Pharmacy’s Regulatory and Compliance Office.
-Assist with interpretation and implementation of policies and procedures. Ensure compliance of agreements with the SSC Research team, and Pharmacy’s Regulatory and Compliance Office, as appropriate.
-Prepare and collect data to provide progress reports (monthly, quarterly and annually). Collect compilation of materials from collaborators.
-Assist in development of case report forms and REDCap management.
-Retain records/archive documents after project close out.
-Provide administrative support to principal investigators, including: managing calendars, coordinating meetings/appointments and taking notes/summarizing meetings.
- Provide administrative support for the Center of Integrative Cardiovascular and Metabolic Diseases (CICMD), including: budgeting, awards, planning and coordinating programs and events (e.g. seminars, visits by external speakers, travel arrangements, preparation, itineraries, and reimbursements).  Create and manage center-related databases and websites. 
-Communicates with the applicable SSC team (Research, Fiscal, and HR teams) as applicable regarding all international matters.

Fiscal/Budget Processing
-Financial project planning (e.g. spending vs. budget) together with the UF investigator team.
-Financial planning of UF personnel costs in alignment with funded budgets with UF investigator team.
-Assists with financial review of invoices by subcontractors and facilitates signature or invoices by PI, with signed invoices being returned to the SSC Research team or to the UF Subaward team with the SSC research team copied.
-Plan and coordinate travel and expense report for lab team members and visiting speakers.
-Review of all purchasing and supporting procurement for research program; including research and office supplies, equipment (in coordination with investigators).

The University of Florida College of Pharmacy values the benefit of having a team that consists of diverse talents, skills, strengths, points of view and experiences. The college is committed to cultivating an environment where everyone is respected for their intrinsic value, and developing the next generation of clinicians and scientists who will positively impact the health of others. We’re committed to creating a working environment where everyone can be heard and recognized for their contributions. In recognition of such efforts, the College of Pharmacy is the 3-time recipient of the Insight into Diversity Health Professions Higher Education Excellence in Diversity Award.

$60,000 to $70,000

Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

•Master’s degree in an appropriate area; or, an equivalent combination of education and experience.
•Critical thinking skills
• Analytical and problem-solving skills, including researching and analyzing complex data and situations to develop accurate reports
• Organized and detail-oriented
• Understand and practice excellent service for the UF team and collaborators
• Positive and professional attitude that is conveyed in all interactions, communications, and appearance
• Ability to establish and maintain effective working relationships with faculty, administrative staff, and other campus departments
• Able to work well in a team environment and individually, as required
• Take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently plan for and meet deadlines
• Self-motivated and capable of working independently
• Strong people and team management skills
• Proficient with Microsoft Office programs (primarily MS Word, Excel, and PowerPoint)
• Experience with enterprise software, fund accounting and planning, and/or Human Resources
• Flexible and willing to make adjustments to existing procedures, as requested
• Able to train up quickly in all areas and cross train, as needed
• Able to pro-actively identify best practices and share those with the team
• Form good relationships with staff, faculty, postdocs and students in the College of Pharmacy (and collaborating Colleges) and work in tandem with them to streamline and standardize all processes
• Ability to get results, assess a situation clearly, and make tough decisions, when needed
• Confident in ability to manage the program area of responsibility

To be considered, you must upload your cover letter, resume, and list of three professional references.

As a part of our review for research and research support positions, we look for a full CV which includes all professional appointments/engagements, all post-secondary education, and all publications from post-secondary education and all respective dates. Please be sure to not use acronyms in your CV. This CV should include names of entities associated with any projects.

This position is in-person and is not eligible for remote work.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.