Research, Fellowship, and PhD Program Coordinator at University of Colorado Anschutz Medical Campus

University Staff Description University of Colorado Anschutz Medical Campus
Department: College of Nursing, Office of Research and Scholarship
Job Title: Research, Fellowship, and PhD Program Coordinator
Position #: 00826044 - Requisition #:34570




Job Summary:


The CU College of Nursing, Office of Research and Scholarship (ORS) is seeking a full-time (1.00 FTE) ORS Research, Fellowship, and PhD Program Coordinator (University Staff Position). This position will support the CU Nursing PhD Program, overseeing all administrative duties according to student enrollment/matriculation. This position will also support the Office of Research and Scholarship, managing logistics related to (a) the Psych Mental Health Nursing Fellowship and Loretta C. Ford Fellowship, (b) ORS metric collection, (c) ORS events, (d) ORS internal (i.e., intranet and Canvas) communication platforms, and (e) ORS initiatives, coordinating with other ORS team members and CU Nursing administrative teams as needed.
The ORS Research, Fellowship, and PhD Program Coordinator will report to the ORS Program Manager; this position will work closely with the Associate Dean for Research and Scholarship and the ORS team. The ORS Research, Fellowship, and PhD Program Coordinator will work in collaboration with the Assistant Dean of the PhD Program, the Sr. Associate Dean of Faculty and Students, Division Chairs, Assistant Deans, the graduate school, and the Office of Academic Programs, as well as with other leaders within the CU College of Nursing and collaborators on campus related to the overall CU Nursing Strategic Mission of research and nursing inquiry.
Key Responsibilities:

Management of fellowships for CU Nursing students/trainees and tenure track faculty members working with CU Nursing Finance and CU Nursing HR on applicable aspects (10%)


Coordinates meetings with the advisory committee for fellowship programs.
Markets application information to eligible students.
Serves as a point person for all student fellow trainees.
Tracks metrics of success for fellows and tracks and supports matriculation through a fellowship program.
Management of administrative aspects related to applicable CU Nursing Fellowships such as the Psychiatric Mental Health Fellowships, including coordination with other CU Nursing Administrative Teams as applicable.
With the Associate Dean for Research, oversees funding distribution to students from relevant endowments. Communicates funding information to Finance.
Communicates with HR as needed concerning HR matters applicable to post-doctoral fellows.


Coordination of event planning within the CU Nursing Office of Research and Scholarship in collaboration with relevant leaders and/or teams within the College of Nursing and in alignment with college and university policy and procedures (15%)


Including CU Nursing Conference of Research and Scholarship (CONRS), College of Nursing Grand Rounds, and other conferences/poster sessions, etc.
Manages distribution of materials for conferences and lectures. Works with CU Nursing's marketing unit to create initial drafts of brochures, invitations, and advertisements for ORS-related events/lectures and to ensure final versions align with CU Nursing Marketing and Communication Guidelines and CU Branding Standards.
Scheduling for and promotion of visiting scholars' lectures and multidisciplinary meetings with colleagues across campus.
Coordinate the schedule for visiting scholars, communicate directly with those visiting scholars, and serve as the point person during the visit.
Registering students for a yearly nursing conference, ordering their posters, arranging travel, and processing reimbursements.
Support and work with Student Affairs, CU Nursing Continuing Education, the DEI Delegation, and other teams in the college to hold collaborative events to help support the overall mission of CU Nursing.


Serve as point person for all cohorts of matriculating students in the CU Nursing PhD Program (25%)


Oversee/aggregate documents/data submitted by students for the preliminary examination, comprehensive examination, final defense, etc. Coordinate them for both CU Nursing and graduate school.
Collate faculty evaluations for PhD student preliminary exams for the PhD Program Director and appropriate faculty advisors for those students.
Act as an intermediary between students/advisors and Grad School for credit transfer, comp exam, and dissertation defense paperwork.
Update PhD Student Handbook as needed.
Communicate with students via postings/announcements in the Canvas Community.
Coordinate PhD Intensives Week events/scheduling in collaboration with the Assistant Dean of PhD Programs.


Provide administrative support to the CU Nursing Research, Evidence, and Discovery Committee (10%)


Schedule the monthly meetings.
Disseminate the monthly agenda and record meeting minutes.
Advertise the College of Nursing internal research awards and collect and disseminate the submitted applications to the committee members.
Organize and maintain the committee's Microsoft Team channel.


Provide administrative support to the ORS (40%)


Obtain a CU Procurement card and assist ORS staff with monthly purchases.
Assist research faculty with gift card program application and tracking of distributions.
Intake of the Research and Scholarship requests, and triage requests sent to con.research@ucdenver.edu.
Assist ORS staff and research faculty with CU Marketplace Responsibilities would include setting up purchase orders, monthly invoicing, setting up new suppliers, and completing Scope of Work forms for Independent Contractors, etc.







Work Location:


Hybrid - This role is eligible for a hybrid schedule with about 2-3 days per week on campus. Special event weeks will require 5 days per week on campus.




Why Join Us:


CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals - the VA, the nationally ranked University of Colorado Hospital, and the Children's Hospital Colorado where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Anschutz Medical Campus, the college has been a recognized leader in nursing education (ranked #10 in online MS graduate programs by U.S. News & World Report 2023). Our faculty, students, and staff have been instrumental in shaping the profession of nursing and teaching the next generation of nurses while treating patients in our nurse-led clinics. Be a part of an innovative, dynamic, diverse, and exciting workplace -- helping make great things happen. Join us in our quest to boldly transform health together.
Why work for the University?
We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:


Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

To see what benefits are available, please visit:




Diversity and Equity:


The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.




Qualifications:


Minimum Qualifications:


A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.


Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.


One (1) year of experience with academic services, student services, and/or program coordination.

Preferred Qualifications:


Experience working with fellowships in higher education.
Experience with event planning.
Experience overseeing projects from start to finish.

Applicants must meet minimum qualifications at the time of hire.
Conditions of Employment:


Must be willing and able to:


Lift/push/pull up to 30 pounds.
Occasional evening and/or weekend hours.



Competencies:


Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity, equity, and inclusion.





How to Apply:


For full consideration, please submit the following document(s):
1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: College of Nursing Human Resources at




Screening of Applications Begins:


Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 23, 2024. Those who do not apply by this date may or may not be considered.




Anticipated Pay Range:


The starting salary range (or hiring range) for this position has been established as $48,989 to $55,651.
The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Total Compensation Calculator:




ADA Statement:


The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at .




Background Check Statement:


The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.




Vaccination Statement:


CU Anschutz strongly encourages vaccination against the COVID-19 virus and other . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the .



Qualifications
Application Materials Required: Cover Letter, Resume/CV, List of References Job Category: Academic Services Primary Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20468 - CON-DEAN ADMINISTRATION Schedule: Full-time Posting Date: Sep 9, 2024 Unposting Date: Ongoing Posting Contact Name: College of Nursing Human Resources Posting Contact Email: CON.HR@ucdenver.edu Position Number: 00826044