Research Operations Coordinator - Comprehensive Integrated Research Operations (CIRO) - Masco Corporation
Kansas City, KS
About the Job
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13082186
r
rResearch Operations Coordinator - Comprehensive Integrated Research
Operations (CIRO)
r
r
Department:
Comprehensive Integrated Research Operations (CIRO)
-----
Administration
Position Title:
Research Operations Coordinator - Comprehensive Integrated Research
Operations (CIRO)
Job Family Group:
Professional Staff
Job Description Summary:
The Research Operations Coordinator will oversee the daily operations of
the CIRO team, managing procurement, accounts payable, inbox and space
management, and providing general office support. This role ensures
seamless coordination of business operations, including department
activities, events, and services, while delivering exceptional customer
service. Responsibilities include facilitating procurement and financial
processes, coordinating office and lab setups, and supporting event
planning. The ideal candidate is resourceful, collaborative, and
proactive, with a focus on process improvement and the ability to
anticipate team needs, ensuring the department's success.
Job Description:
Job Responsibilities
- Oversee and coordinate daily operations of the CIRO team, including
managing inboxes, ordering supplies, scheduling meetings, and
arranging travel for team members, recruits, and guests.
- Serve as the team expert on procurement processes, handling
requisitions, travel reimbursements, funding compliance, and
purchasing approvals in Workday.
- Guide staff, faculty, and students in procurement and accounts
payable processes.
- Coordinate Accounts Payable and Accounts Receivable processes,
ensuring timely and accurate transactions.
- Act as the primary liaison with Facilities, IT, and Housekeeping to
coordinate office setups, lab moves, and telecom/network
installations for staff and new hires.
- Manage research lab and office setups/phase-outs, coordinating with
KUMC departments, external vendors and new faculty hires to ensure
smooth operations and successful onboarding.
- Place work orders for housekeeping, facility maintenance, and IT
services while maintaining equipment and supply inventory.
- Contribute to operational improvement initiatives and collaborate
with the Office of the Chair on shared priorities.
- Provide cross-coverage support alongside other coordinators.
- Work with departments and vendors on space viewings, obtaining
quotes, and overseeing equipment and furniture installations.
- Deliver virtual training and create process documentation to support
procurement and accounts payable compliance.
- Run and create reports in Workday as directed, and use business
technology (e.g., SharePoint, ServiceNow, Teams) to enhance process
improvements and departmental operations.
- Provide internal and external customer support across areas such as
event planning, communications, finances, and general administrative
tasks, ensuring excellent service.
- Provide support for special event planning and coordination,
contributing to departmental programs and initiatives.
- This job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities that
are required of the employee for this job. It is only a summary of
the typical functions of the job, not an exhaustive list of all
possible job responsibilities, tasks, duties, and assignments.
Furthermore, job duties, responsibilities and activities may change
at any time with or without notice.
Work Environment: This position requires a combination of on-site
and remote work.
Required Qualifications
Education:
- Bachelor s degree in relevant field or relevant experience can
substitute for the degree on a year-to-year basis.
Work Experience:
- Two (2) years of experience in administrative office.
- Experience providing excellent customer service.
Preferred Qualifications
Education:
- Master's Degree
Work Experience:
- Two (2) years of experience in higher education, supporting faculty
and staff.
- Proficiency with Workday
- Proficiency with Microsoft Suite
- Prior experience in a healthcare institution.
Skills:
Discretion in handling confidential information.
Proven initiative, independent judgment, problem-solving, and
decision-making within established policies.
Excellent oral and written communication skills.
Strong organizational and time management skills, with the ability to
manage multiple tasks and meet deadlines.
Strong customer service orientation, with the ability to build positive
relationships with stakeholders.
Skilled in maintaining detailed records and documentation.
Collaborative team player with a proactive approach to identifying and
implementing improvements.
information, please see: https://www.kansasworks.com/jobs/13082186
r
rResearch Operations Coordinator - Comprehensive Integrated Research
Operations (CIRO)
r
r
Department:
Comprehensive Integrated Research Operations (CIRO)
-----
Administration
Position Title:
Research Operations Coordinator - Comprehensive Integrated Research
Operations (CIRO)
Job Family Group:
Professional Staff
Job Description Summary:
The Research Operations Coordinator will oversee the daily operations of
the CIRO team, managing procurement, accounts payable, inbox and space
management, and providing general office support. This role ensures
seamless coordination of business operations, including department
activities, events, and services, while delivering exceptional customer
service. Responsibilities include facilitating procurement and financial
processes, coordinating office and lab setups, and supporting event
planning. The ideal candidate is resourceful, collaborative, and
proactive, with a focus on process improvement and the ability to
anticipate team needs, ensuring the department's success.
Job Description:
Job Responsibilities
- Oversee and coordinate daily operations of the CIRO team, including
managing inboxes, ordering supplies, scheduling meetings, and
arranging travel for team members, recruits, and guests.
- Serve as the team expert on procurement processes, handling
requisitions, travel reimbursements, funding compliance, and
purchasing approvals in Workday.
- Guide staff, faculty, and students in procurement and accounts
payable processes.
- Coordinate Accounts Payable and Accounts Receivable processes,
ensuring timely and accurate transactions.
- Act as the primary liaison with Facilities, IT, and Housekeeping to
coordinate office setups, lab moves, and telecom/network
installations for staff and new hires.
- Manage research lab and office setups/phase-outs, coordinating with
KUMC departments, external vendors and new faculty hires to ensure
smooth operations and successful onboarding.
- Place work orders for housekeeping, facility maintenance, and IT
services while maintaining equipment and supply inventory.
- Contribute to operational improvement initiatives and collaborate
with the Office of the Chair on shared priorities.
- Provide cross-coverage support alongside other coordinators.
- Work with departments and vendors on space viewings, obtaining
quotes, and overseeing equipment and furniture installations.
- Deliver virtual training and create process documentation to support
procurement and accounts payable compliance.
- Run and create reports in Workday as directed, and use business
technology (e.g., SharePoint, ServiceNow, Teams) to enhance process
improvements and departmental operations.
- Provide internal and external customer support across areas such as
event planning, communications, finances, and general administrative
tasks, ensuring excellent service.
- Provide support for special event planning and coordination,
contributing to departmental programs and initiatives.
- This job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities that
are required of the employee for this job. It is only a summary of
the typical functions of the job, not an exhaustive list of all
possible job responsibilities, tasks, duties, and assignments.
Furthermore, job duties, responsibilities and activities may change
at any time with or without notice.
Work Environment: This position requires a combination of on-site
and remote work.
Required Qualifications
Education:
- Bachelor s degree in relevant field or relevant experience can
substitute for the degree on a year-to-year basis.
Work Experience:
- Two (2) years of experience in administrative office.
- Experience providing excellent customer service.
Preferred Qualifications
Education:
- Master's Degree
Work Experience:
- Two (2) years of experience in higher education, supporting faculty
and staff.
- Proficiency with Workday
- Proficiency with Microsoft Suite
- Prior experience in a healthcare institution.
Skills:
Discretion in handling confidential information.
Proven initiative, independent judgment, problem-solving, and
decision-making within established policies.
Excellent oral and written communication skills.
Strong organizational and time management skills, with the ability to
manage multiple tasks and meet deadlines.
Strong customer service orientation, with the ability to build positive
relationships with stakeholders.
Skilled in maintaining detailed records and documentation.
Collaborative team player with a proactive approach to identifying and
implementing improvements.
Source : Masco Corporation
