Residency Program Coordinator - Meharry Medical College

This position affords a talented individual the opportunity for professional development to lead and manage the daily operations of the residency/fellowship program ensuring the successful implementation of program objectives. The candidate will be responsible for co-coordinating with the program director the development of program policies, procedures and system processes that are compliant with ACGME guidelines, maintaining databases, recruiting residents, and promoting effective working relationships with faculty, residents, medical affiliates and related professional associations/organizations.

Working as part of the program leadership team, the Residency Program Coordinator reports directly to the Program Director. The Residency Program Coordinator works with the Program Director on developing and maintaining the educational quality of the training program. This person is responsible for compliance of guidelines and policies issued by the GMEC, Resident Review Committee (RRC), and Accreditation Council for Graduate Medical Education (ACGME), State Medical Board, Commission on Dental Accreditation (CODA) and other regulatory agencies. The Residency Program Coordinator functions as a liaison with the program, Human Resources, Finance, participating sites, and other departments. This individual should be knowledgeable about compliance and regulatory requirements at the various training sites in which their resident/fellows rotate. Last, the Residency Program Coordinator is responsible for identifying opportunities to improve deficiencies, develop and implement pragmatic solutions, program-specific policies and procedures that improve workflow and optimize resources.

Daily Operations

Program Accreditation

• Monitors maintenance of program accreditation with ACGME and CODA.
• Prepares and coordinates materials and resources for ACGME site visit reviews. Works with developing, implementing and enforcing program-specific policies as required by the ACGME, CODA and other accrediting bodies in conjunction with the program director.
• Reviews and assesses current program and institutional requirements for the program; monitors requirement for updates; works with program director in implementation; and completes all required updates on the ACGME and CODA websites.
• Monitors resident compliance with completion of ACGME and CODA surveys to ensure required compliance rate is reached. Works with the program director and faculty in planning, developing and implementing program's quality improvement activities.
• Maintains and monitors information in WebADs and other specialty-specific electronic databases, including but not limited to, program attrition, program characteristics, scholarly activity, board pass rates, case logs, residents and faculty surveys, milestones reporting and annual program updates.
• Coordinates and facilitates scheduled meetings with faculty, residents, and site directors regarding the program, including Clinical Competency Committee and the annual program evaluation.
• Develops and ensures that Program Letters of Agreement are in place for every rotation site and are kept current.
• Prepares, monitors and maintains program manuals, reports and residential files, procedure logs, attendance records and other official documentation to ensure trainees meet graduation requirements and program maintains its accreditation status.
• Documents verification of training for each trainee as per the requirements of each specialty board. Maintains all current and alumni resident files with documentation as per specific program requirements.
• Organizes and gathers required documentation for completing ACGME and CODA self-study and site visits.
• Participates on Program Evaluation Committee (PEC) and ensures required documents are available for committee to function.
• Monitors specialty boards pass rates for graduates from the program and reports 5-year data as required by ACGME as required by specific program.
• Monitors and analyzes data to determine compliance with ACGME and CODA requirements.
• Manages and maintains program data in MyEvaluations software, including schedules, conferences, and evaluations.

Rotation and Coverage Schedules (As Required By Specific Program)

• Prepares, monitors and disseminates faculty and residential rotations, on-call coverage, work hours and vacation schedules using MyEvaluations software.
• Updates, changes, and ensures services are covered appropriately in regards to the rotation and faculty schedules. Arranges appropriate elective and required out rotations for residents/fellows and provides appropriate documents on residency trainees to affiliated hospitals.
• Monitors, approves and tracks resident clinical hours and payroll in Banner and MyEvaluations.
• Collabor