Retirement Benefits Specialist - Envoy Air Inc.

Who we are: 

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career?  If so, read on!  Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service. 

We offer: 

• Amazing employee flight privileges within the American Airlines global network 

• Training and development programs to take your career to the next level 
• Comprehensive health and life benefits (subject to location) 

How will you make an impact? 

The Retirement Benefits Specialist will support the HR team with the administration of various compensation, benefits, and recognition programs, including the outsourced administration of Envoy’s group health plan and 401(k) defined contribution plan.   The Retirement Benefits Specialist will support processes & initiatives led by senior Specialists in the department and will also work with a variety of partners including HRIS teams and payroll/benefits/401k vendors to ensure administration of plans are carried out in accordance with DOL and ERISA regulations. 

Responsibilities

• Reviews and analyzes HRIS data files. Coordinates the correction of data errors for employee records that may impact the administration of employee benefits or the transmission of employee data to various third-party vendors involved in the administration of benefits and 401(k) plans.
• Audits payroll deduction files for accuracy and acts as a liaison between Compensation & Benefits Specialists, Payroll, and third-party benefits administrators to resolve irregularities.
• Prepares and analyzes health plan and retirement data as needed for compliance testing and external audits; ensure deliverables and deadlines are met and results clearly documented.
• Responsible for review and approval of HSA, 401(k) contribution & loan files and plan funding documents
• Research issues related to participant eligibility.
• Performs detailed audits & reconciliations of various plan eligibility, enrollment, and census data from various sources.
• Performs ad hoc analyses and reporting of HR data including of various metrics and demographics.
• Oversee 401(k) match and true-up calculation and execution.
• Lead and execute retirement compliance requirements, including annual ERISA plan audits, annual government disclosures/filings, Summary Plan Description, and non-discrimination testing. This includes responsibility for understanding and ensuring compliance with all applicable federal and state laws.
• Research and mediate inquiries or problems between plan participants and assigned plan by working with providers and third-party administrators to provide timely customer service.

Who are we looking for?

Requirements

• Bachelor’s degree in Business Administration, Human Resource Management, or related field with 1-3 years of related experience preferred.
• Intermediate to advanced level proficiency with MS Office Excel and PowerPoint, including the ability to create pivot tables, vlookups, write conditional formulas, and create charts & graphs to summarize data.
• Analytical and technical ability to create & manipulate complex spreadsheets involving large data sets.
• Working knowledge of group health plan and 401(k) plan design and administration preferred, with overall understanding of payroll file interfaces, deductions, reporting, and reconciling.
• Ability to interpret multiple aspects of benefit plan document language including eligibility, enrollment, transactions, plan rules, compliance and reporting requirements, etc.
• Basic knowledge of rules and regulations (DOL, ERISA, HIPAA, USERRA, COBRA, etc.) as they apply to retirement and health & retirement plans and the ability to apply that knowledge to plan administration and compliance enforcement.
• Teamwork skills to build strong relationships with peers, payroll specialists, and outsourced benefits administrators.
• Excellent customer service skills
• Strong organizational, time management and prioritization abilities.
• Competent in a variety of communication skills (interpersonal, formal presentation, and conflict resolution) and ability to communicate complex ideas effectively verbally and in writing.
• Ability to focus on details and demonstrate accuracy.
• Ability to maintain and adhere to a high level of confidentiality.

Please note: The description is intended to provide a brief overview of the position. It’s not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time. 

Envoy Air is an Equal Opportunity Employer – Minorities/Women/Veterans/Disabled. 

Envoy Air Inc., a wholly owned subsidiary of American Airlines Group, provides regional flight service to American Airlines under the American Eagle brand and ground handling services for many American Airlines Group flights. The company was founded in 1998 as American Eagle Airlines, Inc., following the merger of several smaller regional carriers to create one of the largest regional airlines in the world. Envoy is headquartered in Irving, Texas, with hubs in Dallas/Fort Worth, Chicago and Miami, with a large ground handling operation in Los Angeles. Connect with Envoy on Twitter @EnvoyAirCareers, on Instagram @EnvoyAirCareers, and on Facebook at Facebook.com/envoyaircareers and Facebook.com/EnvoyPilotRecruitment.