Risk Management Assistant - SB Clinical Practice Management

Risk Management Assistant- CPMP Risk Management

Location: East Setauket, NY

Schedule: Full Time

Days/Hours: Monday - Friday; 8:30 AM - 5 PM  

SUMMARY: Under the direction of CPMP Insurance Manager, , the incumbent will provide general office administrative support. 

Job Duties & Essential Functions:

• Schedule working group meetings and new provider orientation meetings
• Work with Third Party Administrator (TPA), Health Information Management and Defense Counsels to process release of information requests
• Obtain information requested by TPA and Defense Counsels
• Assist Clinical Risk Manager with developing and publishing the Risk Management Newsletter
• Perform research in support of development of annual Risk Management education
• Track and report on Risk Management education compliance
• Process Continuing Medical Education credits for eligible providers
• Assist Risk Management leadership with implementation of incident reporting system
• Monitor reporting system entries and ensure timely follow-up on events
• Assist Insurance Manager with preparation for annual malpractice policy renewals
• Assist insurance Manager with preparation for annual General, Directors & Officers, Fiduciary and Cyber insurance policies
• Assist with Risk Management Grant Program
• All other duties as assigned.

Required Education & Qualifications:

• Associate’s degree. In lieu of degree, will accept 3 years of experience in legal office and/or healthcare risk management setting.
• Minimum of 3 years of experience in legal office and/or healthcare risk management setting
• Demonstrated ability to multi-task and handle confidential information
• Microsoft Office experience including Teams, Word, Excel and PowerPoint
• Good communications skills (written and verbal)

 Preferred Qualifications:

• Experience in Newsletter research and publication
• Previous Healthcare Risk Management experience
• Experience processing requests for medical records

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. 

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP. 

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.    

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. 

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.  Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.