Risk Management Coordinator - Tampa Housing Authority

Job Description Tampa Housing Authority

Risk Management Coordinator

Department: Human Resources, Professional Development & Compliance

Reports To: Director Human Resources FLSA: E

Summary

The Risk Management Coordinator, under general administrative direction of the Assistant Director of Human Resources is responsible for managing the Agency’s insurance, evaluating and managing the risks. This is a highly analytical job that requires knowledge of property and casualty insurance. Will be responsible for overseeing the agency’s insurance coverages and Risk Management programs. Must maintain communication with insurers to maintain compliance with all policies. Monitor and estimate the effectiveness of existing coverages and make recommendations for changes

Provides highly responsible and complex administrative reporting and support to the Agency. Must be able to process and manage data for statistical analysis and reporting.

Supports the Human Resources department in the delivery of strategic plans to fit with the overall Agency direction.

Essential Job Functions

1. Will procure and maintain continuous insurance coverages of all THA assets.
   1. Keep insurance current by completing applications on insurance renewals.
   2. Review insurance policies to insure agency compliance.
   3. Timely submittal and payment of premiums
   4. Maintain and keep updated agency insurance data and provide statistical reports
   5. Respond to partners and department needs for EOI’s, COI’s, policies, Declaration Pages and proofs of insurance,
   6. Ensure timely claim submittals and follow-up
2. Will establish and coordinate agency-wide risk management.
   1. Investigate, follow-up and report on all accidents, incidents involving employees, visitors, contractors and residents on agency facilities and/or automobiles
   2. Ensure timely investigations, recording and reporting and follow-up of all accidents and incidents
   3. Develop and assist in safety awareness and promotion campaigns
   4. Coordinate and assist in the presentation of safety training and education programs for employees
   5. Ensure timely submittal and completeness of Accident/Incident Reports
   6. Manage the Risk Management Committee and conduct meetings

1. Will follow-up with Hearings, legal actions, Workers Compensation, EEOC, unemployment, etc.
   1. Ensure the agency’s EEOC compliance and assist in the preparation of EEOC responses
   2. Assist in the coordination and scheduling of staff members needed for investigations and depositions.
   3. Manage Workman’s Compensation caseload, including coordination between employee, medical provider, insurance carrier, and employee’s supervisor, and maintain associated database.
   4. Coordinate with staff and responds to agency unemployment hearings and appeals.
   5. Maintain and update policies and procedures related to safety practices, EEOC, Workers’ Compensation, Drug Testing, etc.
   6. Under the direction of the Asst. HR Director, audit the HR files for compliance with State and Federal guidelines.
   7. Completes agency EEO-1; EEO-4 and other agency reports as assigned
   8. Manage and upkeep the Agency’s Personnel Policies & Procedures

Knowledge, Skills, and Abilities

1. Knowledge of the principles and practices of insurance management and risk management administration
2. Knowledge of insurance principles and data analysis
3. Proficient in Excel, PowerPoint, and various software to complete reports with charts and graphs.
4. Knowledge of federal state and local laws and regulations related to human resources including EEO, labor relations, FLSA, COBRA, Workman’s Compensation, ADA, ADAA, and FMLA

Minimum Qualifications

• Requires a bachelor's degree with an emphasis in Business Administration, Finance, Accounting, Economics, Statistics, or a similar major
• Enterprise Risk Management (ERM) or Associate in Risk Management (ARM) certification preferred
• Requires three (3) years of progressive responsible experience in data management, statistical analysis, insurance management, preferably in the public sector; accounting, or an equivalent combination of education, training, and experience that provides the required knowledge, skills and abilities.
• Expert level skills in Excel

Other: Valid Florida Driver’s License

Insurable under the agency’s insurance policy