Safety Admin - J.C. Lewis

POSITION DESCRIPTION

At J.C. Lewis Motor Co., we're committed to maintaining the highest standards of safety for our employees and customers across all locations. We’re seeking a dedicated and detail-oriented Safety Admin to help us uphold a safe, compliant, and proactive workplace. In this role, you'll lead the charge on implementing safety protocols, conducting audits, and ensuring compliance with OSHA and other safety regulations. You'll be instrumental in training staff, managing incident responses, and working closely with management to develop a robust culture of safety.

If you're an assertive problem-solver with a passion for safety, we invite you to bring your skills to our fast-paced, dynamic environment, where you'll make a direct impact on the well-being of our team and the operational excellence of our dealership.

Join us in our mission to create a safer, more secure workplace for everyone at J.C. Lewis Motor Co.

Position Overview:

The safety admin is responsible for developing, implementing, and overseeing safety protocols across all sites to ensure a safe working environment for employees and customers. This role requires conducting regular general safety audits, training staff on safety procedures, monitoring compliance with OSHA and other regulatory standards, and addressing any safety concerns promptly. The safety admin will work closely with management to develop and enforce safety policies, manage incident reports, and ensure that each locations meets the highest standards of workplace safety. The goal is to minimize risks and maintain a culture of safety throughout the organization.

KEY RESPONSIBILITIES

• Conduct frequent audits of work areas for safety compliance: ex: sign audits, PPE audits, walking surface, etc.
• Conduct fire/severe weather drills
• Conduct chemical audits and manage SDS access
• Organize first aid classes as needed
• Perform required inspections as needed to maintain compliance and to ensure safety devices are ready to use in the event of an emergency; ex: fire extinguishers
• Conduct investigations on close calls
• Manage employee accidents ensuring the employee gets proper care and develop action items to prevent recurrence
• Conduct drug tests or ensure they are being completed at a drug testing facility in a timely manner
• Assist management in completing worker’s comp paperwork
• Maintain OSHA 300 log
• Conduct regular employee training following a training calendar
• Be the point of contact for regulatory bodies and inspectors
• Stay up to date on changes in health and safety legislation and industry standards
• Ensure all necessary equipment is available, properly maintained, and in good working order
• Evaluate the effectiveness of current safety practices and policies
• Implement improvements based on feedback, audits, and incident investigations
• Maintain records of inspections, incidents, and compliance efforts
• Ensure all staff are aware of emergency procedures and how to use safety equipment
• Ensure policies comply with local, state, and federal regulations
• Identify risks related to automotive repairs, customer interactions, and dealership operations
• Be prepared for the possibility of being called in for emergency situations outside of working hours.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent
• Some experience in a safety related field
• Relevant OSHA certifications are desired but not required
• Strong understanding of OSHA regulations and familiarity with automotive industry-specific safety practices a plus
• Excellent written and verbal communication skills
• Assertive
• Strong problem solving skills
• Proven ability to lead and influence teams, fostering a culture of safety
• Attention to detail
• Experience with worker’s comp
• Valid driver’s license with a clean driving record

Physical Demands:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Walking, standing, and navigating different work environments, including service bays and repair shops
• Occasionally lifting and carrying items 25-30 pounds
• Bending, stooping, or kneeling may be necessary to inspect work areas, equipment, or to address potential safety hazards
• Use of stairs or ladders
• Good visual and auditory acuity is necessary for conducting inspections, identifying potential safety hazards, and communicating effectively with employees
• Travel between locations

Work Environment:

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role involves spending time in various settings, including office spaces, service bays, repair shops, and outdoor areas like parking lots and vehicle display areas. The environment can vary from quiet office settings where administrative tasks are completed, to more active and potentially noisy areas where inspections and safety audits are conducted.

The Safety Admin will regularly interact with employees across different departments, from service technicians to sales staff, which may require adapting to different work cultures and communication styles. The role also involves frequent travel between locations, meaning the admin must be comfortable with both indoor and outdoor conditions, sometimes in varying weather.

Overall, the work environment is fast-paced and requires the ability to manage multiple priorities, ensuring that safety standards are consistently upheld across all dealership locations.

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in the position. Employees will be required to follow any other legal or ethical job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. This document does not create an employment contract, implied or otherwise. JC Lewis Motor Company has an “at will” relationship with employees.