Safety and Emergency Administrator - San Francisco Bay University

About San Francisco Bay University:

San Francisco Bay University (SFBU), a nonprofit, WASC-accredited university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Safety and Emergency Administrator.  SFBU’s mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good.

At SFBU, students come first. We prioritize students’ needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice.  

We encourage you to learn more about SFBU by reviewing our strategic plan at https://www.sfbu.edu/strategic-plan .

Position Overview:

Under the general direction of the Director of Campus Operations, the Safety and Emergency Administrator is responsible for the day to day administration of safety and emergency management programs and services and also serves as the university’s Clery official. The administrator ensures planning and systems are in place to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events; works directly with staff, faculty, and students to develop, implement, manage, and continually improve safety and campus-wide emergency preparedness; and serves as a liaison with local, state, and federal agencies. The administrator manages planning, budgeting, training, and programming related to safety and emergency preparedness and response functions. 

Essential Duties and Responsibilities:

Safety

• Develop a comprehensive safety and security program for all campus constituents and campus properties.

• Oversees and actively participates in community safety training and education programs.

• Advises university leadership on campus safety and emergency preparedness issues, including but not limited to fire safety and parking management.

• Serves as the first point of contact for the campus community about safety and security issues outside standard business hours.

• Must be available or in close proximity to campus to be able to respond to any emergency or incidents. 

• Serves as a member of the behavioral intervention team (BIT) care team. 

Emergency Management

• Develop an emergency operations plan to respond to natural disasters and other emergencies that comply with local, state, and federal regulations.

• Establishes and directs an emergency response team to respond to crises and emergencies. 

• Makes recommendations to university leadership on emergency management responses such as ordering building evacuations and closing facilities.

•  Collaborates with other campus management partners to ensure effective management and oversight of the Building Emergency Team program.

• Inspects facilities and equipment annually and recommends changes to ensure operational effectiveness and readiness for emergency situations.

• Coordinates responses by all appropriate campus resources during an actual event to ensure timely and effective response and assists recovery in a post-incident environment. 

Training

• Plans and implements education and training programs to prepare employees for the University's ability to respond to various situations such as earthquakes, fires, medical emergencies, building evacuations, and other potentially life-threatening occurrences.

• Maintains personal certification and organizes and/or teaches CPR, BLS (Basic Life Support), First Aid, and AED courses to campus community members.

Administrative

• Develops systems for reporting and analyzing safety and emergency incidents.

• Maintains and updates all resource materials associated with emergency preparedness plans.

• Assists in the management of funds by planning, developing, and controlling the preparation of the department budget relating to safety and emergency preparedness.

Clery

• Ensures that the safety program meets the requirements of the Clery Act. 

• Ensures that the Emergency Preparedness Program meets the requirements of the Clery Act. 

• Serves as the campus official in Clery reporting.

Outreach 

• Develops and maintains liaisons with municipalities, county departments, other emergency response organizations, and similar entities to collaborate on emergency management and mutual aid plans (e.g., exchanging equipment).

• Builds and maintains relationships with campus community members, departments, organizations, and key individuals.

• Other duties as assigned. 

Minimum Qualifications:

• Bachelor’s degree required in a related field.

• 5+ years of demonstrated experience in disaster planning, emergency management, emergency preparedness, or crisis response operations.

• Within the first six months of hire, the incumbent will complete, and SFBU will pay for all relevant safety and emergency certifications listed herein.

Preferred Qualifications:

• Certified Emergency Manager (CEM) strongly preferred.

Knowledge, Skills, and Abilities:

• Must obtain OSHA Safety Training and Certification within three months of appointment

• Excellent leadership, problem-solving as well as verbal and written communication skills

• Ability to work in a dynamic, fast-paced environment

• Knowledge of incident and emergency management communication procedures and protocols

• Knowledge of FEMA/DHS National Interoperability requirements in relation to Homeland Security and Emergency Management 

• Ability to design, develop and implement and deliver Emergency Operation Plans, Standard Operating Procedures, Organizational Policies, and Training Programs 

• Skilled in designing, developing, interpreting, and applying directives 

• Ability to work under extremely stressful situations and handle multiple tasks over an extended period

• Ability to ascertain compliance with federal and state emergency preparedness laws, rules and regulations and explain compliance requirements to county and local officials

• Ability to communicate in verbal, written or electronic formats in a concise and grammatically correct manner 

• Skilled in utilizing professional judgment in dealing with entities from all sectors as well as other professionals in the field of law enforcement, intelligence, and emergency management

• Proficient in the development and implementation of emergency communication policies, protocols, and procedures

• Proficient in the development and implementation of operational planning, policies, protocols, and procedures

• Proficient in Microsoft Office, Access Management and Surveillance Systems

• Must be willing to travel and be on-call 24/7

Work Environment & Physical Demands:

•  Physical demands include lifting limits, bending, sitting, driving.

•  Job duties typically performed in an office environment.

Salary Range: $90,000 – 110,000

Please submit a letter of interest that describes your experiences based on the stated responsibilities,  your leadership approach, and your demonstrated commitment to diversity, equity, inclusion, and social justice. Also, include a current CV/ resume and the names and contact information of 3 references. For full consideration, please submit your completed application by August 17th, 2024. The anticipated start date will be September 1, 2024.

This position description is not intended to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee.  Duties, responsibilities and activities may change, or new ones may be assigned at any time, with or without notice.

SFBU is an Equal Opportunity / Affirmative Action Employer:  SFBU is committed to providing equal employment opportunities for all employees and applicants for employment.  SFBU does not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or any other characteristic protected by law.