Safety & Fleet Administrative Assistant - Encore Fire Protection

Company Overview:
At Encore Fire Protection, we are proud to be the Northeast's largest full-service fire protection company, serving over 30,000 customers from Maine to New Jersey. With a team of over 1,400 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our mission is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen.

Position Overview:
The Safety & Fleet Administrative Assistant at Encore will be responsible for assisting in the development, implementation, and oversight of the company safety and fleet programs to ensure a secure work environment for all teammates. The administrative assistant will collaborate with internal and external stakeholders to enforce safety regulations, aid in identifying cost-saving opportunities, and proactively identify and mitigate potential hazards.

Key Responsibilities:

Alongside the Safety and Fleet Manager, the Administrative Assistant will help in the following areas:

1. Administrative Support

• Assist in the preparation and maintenance of safety documentation, including reports, manuals, and training materials.
• Manage schedules and coordinate meetings for safety training and fleet maintenance.
• Maintain accurate records of fleet vehicles, including registration, insurance, and maintenance logs.

1. Safety and Compliance

• Help monitor compliance with safety regulations and internal policies.
• Assist in conducting safety audits and inspections, documenting findings and recommendations.
• Support the development and delivery of safety training programs for employees.

1. Fleet Management

• Assist in the development and implementation of strategies to optimize fleet performance and efficiency.
• Assist in monitoring fuel usage and vehicle performance.
• Aid in vehicle procurement, disposal, and asset tracking.
• Compile and analyze data related to fleet operations to identify areas for improvement.

1. Communication
   • Act as a liaison between departments regarding safety and fleet matters.
   • Respond to inquiries related to safety procedures and fleet operations.
   • Prepare and distribute communications regarding safety updates and fleet information.

1. Data Analysis and Reporting

• Assist in preparation of regular reports on fleet performance and safety metrics.
• Prepare fuel reports and report opportunities for further analysis.

Qualifications:

• High school diploma or equivalent; Associate or Bachelor’s degree in a related field preferred.
• Previous experience in an administrative role, preferably in safety or fleet management.
• Familiarity with safety regulations and fleet operations is a plus.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and data management systems.
• Attention to detail and a proactive approach to problem-solving.

What We Offer:
At Encore Fire Protection, we know that the key to our success is our people. We are committed to creating a work environment that fosters both personal and professional growth, and we take pride in offering a wide range of benefits to our employees. As an administrative assistant, you will enjoy:

• Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
• Purpose-Driven Work Environment: We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.
• Flexible Dress Code: We believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.
• Team Perks: Upon joining, you’ll receive branded Encore gear, and you’ll have access to snacks, coffee, and weekly catered lunches and breakfasts.
• Innovative Culture: We encourage a culture of experimentation and improvement. You’ll have the freedom to express your ideas and be part of a company that is always looking to improve and grow.
• Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.
• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

Why Encore Fire Protection?
At Encore, we are more than just a fire protection company. We are a team committed to making the world a safer place through innovation, integrity, and exceptional service. If you’re looking for an opportunity to grow your accounting career while contributing to a mission that truly matters, we want to hear from you.

Join Our Team
If you’re ready to bring your skills to an organization that values your contributions and offers opportunities for personal and professional growth, apply today. Help us continue our mission of saving lives and protecting property while advancing your career with Encore Fire Protection!

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer.

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.