Sales Coordinator, Logistic Systems - BEUMER Group

BEUMER Group is an international manufacturing leader in intralogistics in the fields of conveying, loading, palletising, packaging, sortation and distribution technology. BEUMER Group offers the right solution for almost every logistic challenge. We are a family owned, intralogistics leader, where tradition and innovation go hand in hand. We are proud of what our employees create each day. Integrity, Inspiration, Quality and Teamwork!

The Sales Coordinator will provide comprehensive support to the BEUMER North America Logistic Systems Sales Team and the Vice President of Logistics—Sales & Systems. The individual will assist in maintaining sales pipeline reports through platforms such as C4C, SAP, Salesforce, etc. In addition to sales-related tasks, this position will also handle administrative tasks requiring coordination and support to the VP by managing schedules, coordinating meetings & team events, preparing reports, forecasts, documentation supporting sales and systems function and handling day-to-day communication and task prioritization.

This role also includes the responsibility of handling administrative tasks using our customer relationship management (CRM) platform to assist in proposal generation to ensure high quality, professional sales documentation is sent to customers.

The Sales Coordinator must be an organized multitasker with a keen ability to handle many diverse projects at once, meet tight deadlines and adapt to changing priorities.

Key Objectives

• Maintain and develop internal tools for data input, tracking capability, global contacts, and intranet sites to ensure smooth internal processes.
• Expand knowledge and education regularly through research, best practices, and local sales ideas and tactics.
• Lead all aspects of event planning and coordination. This includes organizing meetings, events, conferences, and trade shows by thoroughly understanding each event's requirements, gathering, and managing necessary resources, establishing key contacts, creating schedules and assignments, and developing effective communication plans.
• Ensure budget compliance and timeline adherence for events, including procurement and invoice processing.
• Coordinate with the VP to align event planning with sales and organizational goals, ensuring events support the company’s strategic direction.

Key Responsibilities

• Prepare monthly corporate credit card and cash expense reports for the sales teams.
• Support the sales team with proposal, creation, electronic file transfers, and resolving business software issues.
• Run and distribute weekly sales pipeline reports and collaborate with sales leaders to maintain data accuracy in C4C.
• Coordinate and assist in developing sales forecasts.
• Manage overdue sales opportunities by running monthly reports and working with the team to keep data current.
• Administer SharePoint portals for sales opportunities and become proficient in administering SharePoint and C4C to ensure effective management of sales opportunities and related tasks.
• Collaborate with finance to ensure C4C processes are followed through the sales processes e.g proposal development, booking of orders and handover from sales to other teams.
• Maintain schedules, calendars, travel plans coordinating with the VP. Also, support special projects and perform additional duties assigned as a part of team management task.

Required Qualifications/Skills/Abilities:

• Bachelor’s degree in sales, administration, business management, communications, public relations, or a related field
• Proven experience as a Sales Coordinator, Administrator, or similar role
• Experience using CRM platforms such as Salesforce, C4C, or similar tools to manage sales data and pipelines.
• Excellent writing and communication skills, proficiency in Microsoft Office, especially Excel and PowerPoint.
• Experience in corporate event planning and coordination, with a record of accomplishment of successfully executing creative events.
• Experience working closely with sales teams.
• Strong organizational, communication, negotiation, and multitasking skills.
• Ability to remain calm and customer-service oriented under pressure.
• Effective communication style for interacting with all levels of the organization.
• Strong time management skills to plan and execute marketing projects.
• Leadership skills to motivate and work effectively with team members.
• Ability to travel to trade shows and events, up to 10 shows per year.

Preferred Qualifications

• Proven ability to work closely with executive leadership, providing administrative and strategic support.
• Knowledge of HTML, design, and email marketing tools.
• Experience in budget management, expense tracking, and forecasting.
• Strong relationships with vendors and event service providers.
• Advanced proficiency in Word, PowerPoint, Adobe Acrobat, and Excel.
• Knowledge of C4C or similar CRM systems.

Commitment Required: Able to set and meet goals; sincere care for others; overwhelming desire to win and to be part of a winning team; able to travel as per business needs (estimated 25% of the time or less).

BEUMER is an innovative company, where every employee is part of the "family". Because our employees are our most important asset, here are some of benefits we currently offer full-time employees. And by the way, no waiting period, they start when you do:

• We pay 100% of medical & dental premiums for you AND your eligible dependents
• 401k Retirement Plan with a generous match, because we care about your future
• Life Insurance is provided free for all employees
• Generous amount of paid time off
• Long-term disability (yes, we cover that too!)

BEUMER is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.