Sales and Marketing Coordinator - Masiello Group Commercial Associates

SVN The Masiello Group was founded in 1987 to improve the commercial real estate industry for all stakeholders through cooperation and organized competition. With a footprint across Vermont, New Hampshire, and Maine, SVN offers significant geographic coverage and outreach to traditional, cross-market, and emerging buyers and tenants. Our goal is to deliver maximum value to our clients and our team of advisors.

As a company, we are committed to providing a unique level of support to our real estate advisors. At the heart of our advisor support system, is the Sales and Marketing Coordinator. We seek a highly organized and proactive individual to support the Director and a team of advisors with a wide variety of activities, ranging from office administration, technical support, and marketing. This role is essential to our advisors' success and the overall success of our company.

Please include 2 work references with your application with contact information.

Benefits of working at SVN The Masiello Group:

• Unlimited Paid Time off
• Medical with company-paid HSA
• Dental and Vision Insurance
• 401(k) Plan + company match
• Voluntary Critical Illness, Accident, Long-Term Disability and Life/AD&D Insurance plans
• Medical flexible spending/dependent care accounts

Responsibilities/Duties:

Office Administration

• Act as liaison between home office and advisors.
• Greet advisors and clients, direct calls, schedule appointments, organize files and check processing.
• Maintain office supplies and manage inventory.
• Ensure a clean and organized office environment.
• Handle confidential information with discretion.
• Listing Management—Input and update listings across platforms, handle sign installation/removal requests, and close listings.
• Advisor Support—Assist advisors with their client lead management systems, update/manage contact databases, basic IT support, conduct check-ins regularly with advisors.
• License Management—Track and manage licenses for all advisors and send renewal reminders.
• Onboard and offboard advisors for SVN and Masiello systems and train new advisors on office processes and procedures.
• Access Reonomy for monthly reports and specific advisor requests.
• Invoicing and Payment Management—Create and send invoices, track payments and follow up on overdue invoices and update advisors on invoice statuses.
• Oversee local events, including sponsorships, signage, catering, and on-site support.

Marketing/Social Media

• Develop social media content and manage the company's LinkedIn, Facebook, and Instagram.
• Post blogs, news, and announcements to the website.
• Customize and prepare new client materials and marketing collateral, including flyers, brochures and email campaigns.
• Create personalized materials for advisors and manage PR requests.

Transactional Processing

• Processing and approving all transaction paperwork in SkySlope
• Maintain document compliance and communicate issues with advisors
• Add all transactions into Profit Power
• Keep Profit Power data up to date. (Fall-thrus/Closing Date Extensions./etc.)
• Print checks for escrow overage/closings/escrow return
• Confirm and help facilitate wires
• Ensure files are in compliance and all information is up to date. Request updates from advisors when applicable.
• Monitor and respond to emails in a timely fashion from the commercial inbox
• Answer questions from advisors pertaining to specific transactions/file processing/commission

Compensation details: 23-25 Hourly Wage

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