Scheduling Coordinator - Dr. Wax Orthodontics

Summary of Position: 

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors.  This role is vital and requires a high level of attention to detail and organization in a fast-paced environment. 

Essential Job Function: 

• Schedule, authorize and send pertinent medical records/orders for appointments 

• Maintain a positive and friendly attitude and deliver excellent customer service to patients 
• Coordinate patient schedule and flow for the practice and maintain schedules with accuracy and attentiveness 
• Be receptive to training and coaching on best practices 
• Maintain an organized working space  
• Coordinate with other team members and doctors as needed for scheduling issues or questions 

• Other duties as required as they relate to the position 

Knowledge, Skills and Abilities: 

• Understanding of best practices in the industry as it relates to schedule coordination and patient intake 
• Excellent customer service experience  

• Have excellent written and oral communication skills  
• Compassion and high level of service for our patients, parents, and staff 
• Integrity, always doing the right thing 
• Dependable, reliable to be at work when scheduled 
• Attention to detail 

• Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines 
• Professional manner and appearance at all times 
• Computer skills: Microsoft office and Web Browser  
• Telephone skills: Proper telephone etiquette and information gathering skills 

Education and Experience 

• High-School Diploma Required 
• 1-3 Years Relative Experience 

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. For additional information, please follow this link.