Secretary - Auxiliary Services Department - Mountain Home Public Schools

MHPS is accepting applications for the anticipated position of Auxiliary Services Department Secretary. 

Salary Schedule: 25J-7; 247 day contract

Benefits include retirement, health insurance, dental insurance, paid sick leave, personal days and vacation.

Essential Duties and Responsibilities include:

Provides administrative support to the department head and ensures that all operations run smoothly and efficiently. The Secretary will be responsible for a wide range of tasks, including managing correspondence, maintaining records, preparing reports, scheduling appointments, and handling telephone inquiries.

Responsibilities:

• Provide administrative support to the Director of Operations, including managing correspondence, maintaining records, preparing reports, and scheduling appointments.
• Handle telephone inquiries and redirect calls as appropriate.
• Coordinate and schedule meetings, conferences, and training sessions for the department staff.
• Preparing payroll for maintenance and custodial departments.
• Manage multiple departmental budgets, including tracking expenditures, processing invoices, and reconciling accounts.
• Maintain accurate and up-to-date records of multiple departmental activities, including inventory, equipment, and facilities.
• Assist with the preparation of annual reports and other documents required by the school district or state education agency.
• Assist with the development and implementation of departmental policies and procedures.
• Collaborate with other school departments and external organizations as needed to support the mission of the Auxiliary Services Department.
• Maintain confidentiality of sensitive information related to departmental activities and personnel.
• Perform other duties as assigned.
• Qualifications:
• • High School Diploma or equivalent required; Associate's degree preferred.
  • Minimum of 2 years of experience in an administrative support role, preferably in an educational or public sector environment.
  • Strong computer skills, including proficiency with Microsoft Office Suite and Google Suite.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and accuracy.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Knowledge of budget management and record-keeping practices.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Ability to adapt to changing priorities and work with a sense of urgency.

Job Description

For more information please call 870-425-1255.