Reports To:

School Administrator or Director of Schools

Qualifications:

• Minimum High School Diploma
• Provide a variety of clerical duties including filing, typing, answering phone calls and completing necessary reports
• Establish, maintain and monitor accurate and efficient electronic and manual filing systems
• Handle confidential information with complete security
• Provides administrative support to principal or other upper-level administrator as needed
• Other duties assigned by the principal

Purpose Statement:

The school secretary/bookkeeper works under the direction of the school administrator to perform a variety of clerical and support duties, greets and interacts with the public, works cooperatively with the school staff, students, parents, and performs other duties as assigned. The bookkeeper is to provide Bookkeeping Functions in accordance with Federal, State and Local Regulations.

Secretary Essential Duties and Responsibilities:

·         Compile information from various sources on standardized forms

·         Conform to all district policies

·         Greet visitors to school, determining nature of business, as well as directing visitors to destination

·         Transcribe or compose drafts, programs, memorandums, communication, and other materials

·         Answer telephone and provide the requested information, taking messages, or forwarding calls

·         Pick up and drop off all postal mail and distribute postal and internal mail

Bookkeeper Essential Duties & Responsibilities:

·         Handle confidential information with complete security

·         Prepare School Budget

·         Distribute and track all PO’s

·         Verify money is available in accounts before PO’s are approved and purchases made

·         Order office supplies as needed

·         Pay all invoices received and approved for payment (all invoices must have a PO)

·         Deposit all Monies received within 3 days of the school receiving.

·         Reconcile Bank Statement Monthly

·         Print monthly reports and get signatures as needed

·         If school has sports, get all paperwork and checks ready for game day (Referee W-9’s, referee pay, gate worker’s pay, concession and admission beginning and ending cash funds, and ticket reconciliation)

·         Verify all paperwork is returned after game and is properly completed

·         Complete Donation Summary for all donations received by the school

·         Oversee fundraising paperwork (Approvals received and final reports submitted)

·         Prepare audit boxes, all necessary reports and paperwork to submit by due dates given.

·         Receive HCBOE Purchase Requisitions and sign when orders are received and return to Central Office for payment

·         Receive all bus driver information for field trips and send check to Central Office to pay bus drivers.

·         Establish and maintain accurate and efficient filing systems.

Capacity and Ability Requirements:

The usual job demands require the following physical requirements: some lifting, carrying, pushing, pulling, stooping, kneeling, and physical dexterity.

Terms of Employment:

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be those established by the district.

Evaluation:

The performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluation of personnel.