Secretary - Pojoaque Valley School District
Jaconita, NM
About the Job
Job Title: High School Secretary
FLSA Status: NON-EXEMPT
Salary Range: $34,796-46,290 (245 day work agreement)
Minimum Qualifications:
High School diploma or GED;
Experience as a secretary or equivalent work desirable.
Knowledge of basic office procedures.
Demonstrated knowledge of purchasing procedures.
Demonstrated knowledge and skill of computer function and operation.
Ability to speak Spanish desirable.
Skills/Aptitudes:
Good organizational ability; good written and oral communication skills; ability to maintain high level of professionalism and confidentiality regarding students, staff, parents, and school matters.
Essential Job Responsibilities of High School Secretary:
- Works cooperatively with colleagues, supervisors, and administrators.
- Demonstrates ethical behavior.
- Follows district policies and administrative rules and regulations.
- Follows District Code of Conduct policies.
- Maintains behavior appropriate to performing and accomplishing assigned duties.
- Maintains a suitable personal appearance as it relates to position.
- Knows what to do successfully to complete assigned work.
- Performs tasks to include, but not limited to: typing, filing, receiving, placing and routing phone calls, photo copying and correspondence.
- Maintains and keeps files current.
- Assists with and types reports as directed.
- Gathers, files, and disseminates information as required.
- Maintains accurate accounting of budget accounts and/or assists with activity accounts, purchase orders and/or requisitions.
- Assists with textbook ordering and inventory.
- Reports fire drills.
- Processes timesheets for substitutes.
- Assists with and enters leave requests.
- Receives visitors to the office and responds to their needs.
- Assists with absentee and attendance procedure/reports.
- Processes work orders.
- Processes transportation requests.
- Distributes mail.
- Assists with yearend reports.
- Assists with master schedule.
- Types and distributes daily staff bulletins.
- Assists with graduation activities and programs.
- Processes travel requests.
- Assists with student attendance and attendance reports.
- Assists with student fundraising requests.
- Occasional inventory and supply stocking.
- Gathers, files, and disseminates information as required.
- Receives visitors to the office and responds to their needs.
- Submits all leave requests to Central Office.
- Keeps an accounting of and assists with fire drills, student insurance, faculty activity tickets, supply orders, supplementary textbook orders, and timesheets for support staff.
- Utilizes the computer for various programs;
- Performs other job duties as assigned.