Secretary to Counselor and Assistant Principal - Grand Lakes Junior High School - Tomball Independent School District

Primary Purpose:

Facilitate the efficient operation of both the school counseling and assistant principals’ offices by maintaining current and accurate confidential student records including organizing all state testing materials and discipline referrals.

Qualifications

Education/Certification:

High school diploma or equivalent

Special Knowledge and Skills:

Proficient typing, word processing, and file management skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases, and wordprocessing

Experience

One to three years secretarial/clerical experience, preferably in a public education environment

Major Responsibilities and Duties

1. Assist in organizing all state testing materials.

2. Maintain all records dealing with student discipline.

3. Set up in- school suspension and Saturday D-Hall schedules

4. Prepare or create all forms, correspondence, and documents for the counselor and assistant

principals’ offices

5. Coordinate the scheduling for all PST and 504 meetings with parents and teachers

6. Maintain folders for all At-Risk students

7. Assign students’ lockers and maintain records in computer

8. Maintain the “Lost and found”

Supervisory Responsibilities

None

Equipment Used

Computer, printer, copier, fax machine

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions;

prolonged use of computer. Moderate walking, standing, heavy lifting and carrying; climbing, stooping, bending, kneeling, and reaching.