Secretary to the Education Director for Chesapeake Public Charter School - St. Mary's County Public Schools

Release Date:September 10, 2024 Application Deadline:September 24, 2024

Requisition

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

Position: Secretary to the Education Director for the Chesapeake Public Charter School

(twelve-month assignment)

Location: Chesapeake Public Charter School (CPCS)

Salary: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 16 ($43,410- $65,662)

Effective: September 2024

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools,must complete a TalentEdonline application. In addition to the online application, any support documentation (copy of certification where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later thanSeptember 24, 2024. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions (301-475-5511, ext. 32187).

NATURE OF WORK:

This is a complex secretarial position, serving as secretary to the Education Director. The work includes performing a wide variety of secretarial, clerical, and public relations work in a K-8 school office under the general supervision of the Education Director and Academic Deans. This administrative level of secretarial work involves assisting the administrators by relieving them of clerical and administrative details; collaborates with the accountant and other clerical staff; performs a variety of difficult and complex clerical tasks; working independently maintaining records and preparing necessary reports; and related work as required. Employees in this job class ensure that school office and related administrative activities are conducted in accordance with established policies and procedures and may lead and train other workers as applicable.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Ability to work under pressure
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records
• Prepares and maintains pupil records and various related reports; verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures
• Establishes and maintains significant, sensitive, confidential, and personal logs, files, documents, and records
• Compiles and maintains a variety of confidential lottery records and information
• Uses effective office practices and bookkeeping procedures to complete tasks
• Answers telephone and various inquiries from students, parents, staff, and the community
• Greets visitors and directs them to proper location
• Assists the administrators by relieving them of clerical and administrative details
• Composes routine and non-technical correspondence and prepares special reports and summaries as required
• Screens incoming telephone calls; answers general inquiries and directs those, where practical, to other school personnel
• Reviews incoming mail, obtains and attaches pertinent information, and prioritizes and routes to school personnel as appropriate
• Communicates with other schools and departments
• Maintains calendar and schedules meetings for CPCS administration
• Provides direction to student office aides/volunteers
• Maintains up-to-date bus routes and bus numbers for students
• Maintains up-to-date student dismissal information and manages CarRider Pro system
• Assists with scheduling field trips
• Makes decisions in accordance with regulations and established policies
• Manages substitutes
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High School Diploma or/GED
• Three (3) years of general office, clerical, or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)
• Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for purpose of consideration of employment with St. Mary’s County Public Schools will be required in this fiduciary position

Preferred:

• Additional secretarial experience

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 16.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

Updated 07.2024

The Board of Education reserves the right to reject any or all applicants, re-advertise and/or withdraw the positions.

The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.