Senior Accountant (Accruals, PO Management, Payroll) at MaxCyte Inc

Job Summary:

The Senior Accountant is responsible for developing and providing accurate information for financial reporting. This position plays a key role in the month-end close process and is responsible for financial analysis, reporting, reconciliations, and journal entries. The senior accountant will also manage global payroll operations and processes, ensuring accurate and timely processing of payroll for our global workforce along with ensuring compliance. In addition, will support the accounting close process with timely documentation and streamlined processes. This individual will work under general supervision on various accounting projects and assist with quarterly and annual financial auditor requests and reporting. The Senior Accountant is knowledgeable regarding US GAAP and preparation of documents in a SOX compliant environment.

Job Responsibilities:

Accrued Expenses, Purchase Orders (POs), and Accounting Operations (70%):

• Manage and reconcile accrued expenses, ensuring accurate recording and timely payment
• Collaborate with cross-functional teams to validate accruals and maintain compliance with accounting standards
• Maintains accrual and prepaid accounting ledgers, prepares journal entries and reviews monthly activity in the general ledger Interacts with department budget holders and vendors to track, monitor, and review month-end accruals; records and prepares required journal entries and supporting documentation
• Oversee the PO process, including creation, approval, and tracking
• Ensure proper coding, matching, and timely recording of PO-related transactions
• Reviews vendors bill postings for correct general ledger and department coding and accuracy
• Manage all PO's for the Finance and Accounting team as well as supporting various other departments PO's
• Assist in external reporting and audit preparations
• Handle recurring and manual journal entries, account reconciliations, and analysis.
• Reviews monthly activity in the general ledger
• Reviews and reconciles various balance sheet accounts, investigates variances, and prepares journal entries and supporting documentation
• Prepares detailed analytics to support account balances on the balance sheet and income statement
• Participates in developing policies and processes that will streamline accounting and financial reporting and ensure that processes and procedures are appropriately documented and executed in a SOX environment
• Actively participates in implementation of accounting process automation including implementation of NetSuite modules and other software tools
• Collaborate with project managers and stakeholders to track project costs, analyze variances, and ensure accurate project accounting
• Implement and maintain internal controls in accordance with SOX requirements
• Participate in audits and provide necessary documentation
• Maintains internal controls for key processes to ensure compliance with SOX 404 regulations and procedures

Payroll (30%):

• Researches and resolves payroll discrepancies
• Monitors and ensures compliance with payroll-related taxes and withholdings
• Manages timely reporting of equity transactions for each payroll cycle
• Develops and implements payroll policies and procedures
• Analyzes payroll data and provides accurate and timely monthly, quarterly, and year-end reports for circulation to management
• Ensures timely filing of all payroll-related taxes and researches open issues and/or variances
• Captures payroll related accruals
• Oversees payroll audits and performs necessary corrections
• Participates in month end close processes by preparing payroll and benefit reconciliations and related journal entries to ensure all information is captured accurately
• Ensures accurate and timely processing of payrolls, in accordance with all applicable laws and regulations
• Reconcile payroll accounts and address discrepancies promptly
• Complies with all applicable policies regarding health, safety, and the environment

• BS in Accounting or equivalent field/degree
• 5+ years of progressive accounting experience including overseeing payroll processing
• Experience in a public and/or biotech company is a plus
• Strong analytical skills and attention to detail
• Proficient using various relevant software applications, including MS Office with advanced skills in Excel and accounting software [i.e., NetSuite]
• Solid track record working with general ledger accounts, reconciliations, variance reporting and analysis
• Ability to work independently and proactively under general guidance
• Proactively identifies and communicates issues and appropriate solutions
• Strong communication skills (verbal, written and interpersonal); ability to interact with all levels of employees and external vendors successfully and constructively
• Able to appropriately manage confidential or sensitive information and utilize strong business judgment

Position is eligible for Bonus and Equity

Note: To the extent permissible under applicable law, candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.

Compensation details: 105000-122000 Yearly Salary

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